Procurement Analyst I

at  San Bernardino County Transportation Authority

QUALIFICATIONS

Positions at the Procurement Analyst I-level may exercise some of these knowledge and abilities statements in a learning capacity.

KNOWLEDGE OF:

• Modern principles, practices, and methods of government procurement and contracting, including competitive bid processes and requirements and contract preparation, execution, and administration.
• Principles of supply chain management.
• Methods and techniques of researching and procuring goods, materials, and services.
• Techniques for collecting, interpreting, analyzing, and reporting data and information.
• Business letter writing and the standard format for reports and correspondence.
• Record keeping and filing system methods, principles, and practices.
• Business arithmetic and statistical methods.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
• Techniques for providing a high level of customer service, by effectively working with the public, vendors, contractors, and SBCTA staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

EDUCATION AND/OR EXPERIENCE:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to an associate degree from an accredited college with coursework in finance, accounting, business or public administration, or a closely related field; and one (1) year of procurement and/or contract administration experience.

• Performs a variety of technical, specialized, and professional duties in support of SBCTA purchasing, procurement, contract administration, and compliance programs, projects, and activities; ensures compliance with federal, state, and local laws, funding guidelines and requirements, and SBCTA policies and procedures.
• Collaborates with SBCTA staff in the development and preparation of solicitations; works and communicates with staff to ensure requirements are clear and understood; determines best methods of obtaining goods and services to include professional and non-professional services and type of solicitation; and works with the Risk Manager to verify and request insurance.
• Coordinates and participates in the solicitation, evaluation, and award of bids; leads pre-bid briefings, proposer interviews, and scoring meetings; analyzes scope of work, cost/price elements, and independent cost estimates; advises on consultant/contractor selection and contract award recommendations; ensures proposals comply with scope of work, contract terms and conditions, and insurance requirements.
• Receives, reviews, and processes insurance verifications for contract compliance; submits insurance verifications to risk management to obtain confirmation of compliance.
• Prepares and publishes formal and informal bid documents and correspondence, such as, but not limited to, request for proposal (RFP), invitation for bid (IFB), request for qualification (RFQ), addenda documents, Notice of Award letters, Notice to Proceed letters, and Unsuccessful Bidder and termination letters, ensuring all applicable legal and contractual provisions are included to safeguard SBCTA’s interests.
• Prepares draft contracts, agreements, amendments, and extensions and coordinates legal and management review and approval of documents.
• Recommend necessary remedial action to enforce compliance with provisions; researches and resolves discrepancies.
• Research and sources vendors utilizing various resources; maintains list of qualified vendors.
• Prepares or assists in the preparation of various federal, state, local, and SBCTA reports and documentation; participates in audits by providing requested information.
• Conducts a variety of analytical and operational studies regarding procurement, contract administration, and compliance programs, policies, and procedures; evaluates alternatives, makes recommendations for changes, and assists with the implementation of procedural, policy, and/or programmatic changes after approval.
• Organizes and maintains accurate and detailed databases, files, and records; verifies accuracy of information, researches discrepancies, and records information; coordinates and ensures compliance with established records retention schedules; distributes documents to parties of interest and upon request.
• Attends and participates in a variety of meetings, conferences, workshops, and training sessions and reviews publications to remain current on principles, practices, technologies, regulations, and new developments related to procurement and contract administration.
• Serve as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; communicates information and provides assistance regarding procurement, contract administration, and compliance programs; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Performs related duties as required