Procurement Analyst - Junior - EY Global Delivery Services

at  EY

DELIVERABLES

• Actively supports implementation of EY procedures and policies in all daily activities
• Creates KPI reports and follows up on KPI exceptions in a proactive manner to ensure root causes are resolved to avoid future repeat of exceptions
• Ensure approvals are completed timely per established KPIs with quality
• Logs PO Invoice exceptions and ensures 90% are resolved within 2 days
• Follows work instructions and guidelines (Play books) when executing work tasks
• Escalate issues proactively to S2P Operations Team Lead in a timely manner
• Collaborates with end users and stakeholders to contribute to a good working relationship, answering questions, collect feedback and actively look for areas for improvement
• Contributes to development of high performing team and overall success of the procurement operations team
• Ensure Training is provided to end users as required
• Contributes to maintenance of the Mercury Procurement Support Site
• Interacts with sourcing managers and third-party suppliers to resolve price, quality, and invoice/ credit note issues

CORE COMPETENCIES AND REQUIRED EDUCATION/ EXPERIENCE

• 6 months - 1 year of working experience
• Bachelor’s degree required
• Proficiency in both English and Spanish languages, both verbally and in writing, is required.
• Knowledge of SAP SRM, ECC, VIM and Ariba Network is preferred
• Ability to organize own work and work independently
• Culturally sensitive, capable of handling interactions with a “global mind set”
• Lean Process Management mind set- provide suggestions to improve service delivery and process efficiency

Source to Settle Enablement (S2SE) optimizes the source to settle lifecycle through delivery of best-in-class user experience, processes, and tools to enable more efficient spend management, S2SE delivers exceptional stakeholder experience by simplifying the source-to-settle process, reducing the administrative burden to drive financial success for EY and our clients.
The Procurement Analyst is part of the Source to Settle Enablement (S2SE) Operations team which reviews and approves purchasing requisition (shopping carts), resolves invoice exceptions for Purchase Orders (POs) in close co-operation with Accounts Payable Team and End User, provides operational reporting related to KPIs to customers, helps to drive ramp up of usage of POs to increase PO coverage and support end users creating purchase requisitions, shopping carts, purchase orders and goods confirmations (GRs) in SAP SRM, VIM or other Interim Procurement Tools as applicable.

The procurement Analyst contributes to deliver services as per defined KPIs:

• Approve 90% of Shopping carts/Purchase requisitions within average time of 24 hours
• Work towards bringing down invoice exception within 10%
• Clear 90% of invoice exceptions within average time of 48 hours
• Monitor, analyze and resolve purchase order invoice exceptions created in the Vendor Invoice Management (VIM) tool daily.
• Document root cause of exception trends and lessons learned to prevent future occurrence of non-routine processing and improve existing processes.
• Partner with Finance to resolve outstanding reconciliation items in the goods receipt/invoice receipt clearing account.
• Interpret purchase order exception data to opportunities to improve the purchase order structure.
• Liaise between Accounts Payable, Finance, EY business users, Sourcing Managers and EY suppliers.
• SOP adherence – Manage end to end activities aligned to the role (Buyer)