Procurement and Contracts Manager

at  gtd healthcare

To support the Head of Finance and the Head of Transformation by leading a range of procurement projects including planning and selection strategies; tendering and commercial dialogue. This involves working closely with clinical and non-clinical staff to achieve project support and sign off recommendations. To assess the financial implications of contract awards to organisation budget holders including reporting formally on the implications of supplier and product changes. To provide professional and accurate advice to senior managers in respect of the procurement process, including UK regulations and the specification and evaluation of equipment and services.
To proactively support and be involved in the procurement of complex and high value contracts, ensuring appropriate project management processes are in place, status reports are compiled, and UK/Statutory procurement requirements are met. To ensure that overarching sustainability principles are continuously applied across all aspects of the organisation by embedding sustainability and the Green Agenda in all contract and procurement processes. To be responsible for advising on value for money, sustainability, development of auditable evaluation methodologies and achieving stakeholder sign off in respect of all procurement decisions. To provide evaluation of financial and purchasing data, this will include the selection of the most appropriate and advantageous purchasing routes based on the limitation of risk to the organisation, evaluation, and adjudication of tenders, and producing reports to support the evaluation process.
To be the lead procurement expert for allocated projects, which involves planning the process, ensuring all deadlines are met, being the main point of contact between suppliers and senior managers, producing reports and debrief letters, ensuring all rules and regulations are adhered to, to avoid the risk of challenge by suppliers. To identify savings and cost reduction opportunities to stakeholder satisfaction and deliver efficiencies through effective procurement and contract management. To advise senior managers of the optimum procurement option for each project, resolving any conflicting views and/or challenges. To be responsible for drafting, executing, and managing Statement of Works (SoWs), ensuring close alignment to business/project requirements and correct governance procedures are followed.
To monitor performance against service levels, recurring contract obligations and KPIs and escalating any issues with performance. To identify project risks and put in place mitigation strategies for an extensive range of procurement projects. To take account of whole life/life cycle costing issues and make recommendations to senior managers accordingly. To identify the cost implications of all procurement projects and advise budget holders accordingly.
Provide expert advice on the appropriateness of procurement strategies including advice on alternatives. To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements. To lead on commercial negotiations with suppliers and hold supplier contract management and review meetings. Manage all supplier related incidents and complaints, in liaison with the Governance Team and escalate any issues as appropriate.
To attend meetings, conferences, development workshops and other training as deemed necessary and appropriate. Organise and chair meetings both within and external to the organisation as necessary. Work collaboratively with other relevant departments to procurement and contracting procedures and policies. Participate in the on-call managers rota once per month alongside the gtd healthcare management tea

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