Procurement and Sales Admin Team Lead

at  GlassHouse Systems

GlassHouse Systems (GHS) is an enterprise systems, and managed services solutions provider that develops, designs and deploys solutions for leading enterprises in Canada and the US. For almost 30 years, GHS has delivered an enterprise level of service and support to clients. Recognized with industry-leading awards each year, GHS translates this differentiation into positive client experiences.
About the Position:
The Procurement and Sales Admin Team Lead, holds a pivotal role within the Finance Operations Department, driving efficiency, accuracy, and compliance in Procurement and Operational processes. With over 10 years of extensive experience in procurement, operations and management, this role contributes significantly to organizational success through strategic and operational excellence. Working closely to support the Sales Department, this role is responsible to manage and process orders for a vast array of products and services, including, Infrastructure, Cloud, Cybersecurity and Managed Services. Reporting directly to the Finance Director, the Team Lead collaborates closely with cross-functional teams to implement best practices, streamline procedures, and support business objectives. This role provides critical leadership within the department, ensuring day-to-day operational excellence and contributing to strategic initiatives that drive organizational success.

Requirements:

• Bachelor’s degree in Business Administration, Economics, or a related field.
• Proven track record with at least 10 years of progressive experience in Procurement and Operations, including 5 years in a managerial role.
• Strong leadership skills with the ability to motivate and mentor teams, fostering a collaborative and high-performance work environment.
• Exceptional analytical and problem-solving abilities, with a keen attention to detail and accuracy.
• Advanced proficiency in Procurement ERP Module
• Excellent communication skills, both verbal and written, with the ability to articulate complex process-related information to stakeholders at all organizational levels.

Responsibilities:

• Review and verify project pricing files, agreements and vendor quotes to work hands-on in fulfillment of procurement requests, submit purchase orders and ensure accurate project processing for accounting procedures and compliance with vendor and team procedures
• Manage projects and overseeing the procurement process from start to finish, through order creation, shipment and delivery of goods and services to meet customer needs
• Managing the overall activities of the Procurement team to meet company goals, ensuring procurement obligations are prioritized and met according to department timelines
• Working closely with the Finance and Sales Department, provide guidance and facilitate solutions to project processing problems facing the team
• Responsible for adhering to vendor procurement procedures, adapting to new requirements and training team members to ensure compliance with vendor requirements and company policies and procedures
• Contribute developing and implementing procurement procedures to improve efficiency, maintaining records of all purchases and project, and managing vendor relationships.

• Review and verify project pricing files, agreements and vendor quotes to work hands-on in fulfillment of procurement requests, submit purchase orders and ensure accurate project processing for accounting procedures and compliance with vendor and team procedures
• Manage projects and overseeing the procurement process from start to finish, through order creation, shipment and delivery of goods and services to meet customer needs
• Managing the overall activities of the Procurement team to meet company goals, ensuring procurement obligations are prioritized and met according to department timelines
• Working closely with the Finance and Sales Department, provide guidance and facilitate solutions to project processing problems facing the team
• Responsible for adhering to vendor procurement procedures, adapting to new requirements and training team members to ensure compliance with vendor requirements and company policies and procedures
• Contribute developing and implementing procurement procedures to improve efficiency, maintaining records of all purchases and project, and managing vendor relationships