Procurement and Subcontracts Manager for USAID Resilient Cities Limpopo

at  Tetra Tech

The USAID-funded Resilient Cities Limpopo Program, implemented by Tetra Tech ARD, is currently accepting expressions of interest for a Procurement and Subcontracts Manager. This position will be based in the main office in Pretoria, South Africa.
Position Description: The program aims to increase urban residents’ access to safe and reliable water, sanitation, and solid waste services in the Limpopo River Basin region of Southern Africa, including parts of Botswana, Mozambique, and South Africa. Tetra Tech will partner with local governments and other stakeholders to strengthen municipal governance, enhance public service delivery, and develop sustainable, climate-resilient solutions.
Working under the direction of the Deputy Chief of Party – Operations, the Procurement and Subcontracts Manager will be responsible for the overall procurement and subcontracting processes. They will ensure compliance with Tetra Tech and USAID policies and procedures, monitoring the procurement of goods and services throughout the procurement cycle. They will ensure the obtainment of adequate competition for procurement, provide regular procurement mentoring to project staff to support project implementation, and coordinate with Tetra Tech Head Office on all subcontracts and purchases.

MINIMUM QUALIFICATIONS REQUIRED:

• Minimum bachelor’s degree in relevant field such as business administration, public administration, finance or another related field.
• Minimum of 3 years’ experience in finances or project management. Experience working in a similar position for a USAID contractor is highly preferred.
• Experience in contracting for construction is a plus.
• Proficiency in Microsoft Office applications; experience with Salesforce desirable.
• Strong familiarity with USAID rules and regulations with regards to procurement and subcontracting management.
• Excellent communication and teamwork skills with demonstrated experience working collaboratively in a multidisciplinary and multicultural environment.
• Ability to work independently and as part of a team and exercise discretion with sensitive information.
• Strong attention to detail and organizational skills.
• Possession of a valid driver’s license desirable.
• Fluency in English (written and oral). Fluency in Portuguese would be beneficial.
• Current authorization to work in South Africa is required at the time of application.

To be considered, please submit the following:

• Cover Letter
• CV in reverse chronological format

Please ensure that only the requested documents listed above are submitted. Only candidates selected for an interview will be contacted. No phone calls, please.
POPIA Disclaimer: In order to consider any application for employment, we will need to process your personal information. A law, known as the Protection of Information Act, 4 of 2013 (POPIA) provides that when one processes another’s personal information, such as collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner. In order to give effect to this right, we as the employer, are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under Operations / HR and will be shared with you during the interview stage.
Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.

It is anticipated the Procurement and Subcontracts Manager will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party – Operations:

• Understand the Tetra Tech Local Procurement Manual and Local Subcontracting Handbook.
• Direct and oversee all stages of procurement for goods and services, from initiating procurement actions to contracts closeouts.
• Ensure that all purchases of goods, commercial services and subcontracting are carried out and compliant with USAID regulations (FAR, CFR, AIDAR, etc.) and Tetra Tech processes and procedures.
• Maintain and train staff on updated program’s policies, procedures, and guidelines related to acquisitions.
• Lead and/or oversee procurement processes including drafting/reviewing request for proposals and request for quotations, conducting bid analyses and evaluations, drafting Negotiation Memoranda, drafting subcontracts and services agreements and issuing Purchase Orders, and ensuring payments after goods or subcontract deliverables have been received to satisfaction.
• Ensure procurement and subcontracting records are maintained in accordance with Tetra Tech systems.
• Manage subcontracts and agreements, ensuring compliance with terms and conditions.