Procurement Assistant (f/m/d)

at  International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
IRC (International Rescue Committee) Germany is looking for a

• Support in development of procurement specifications
• Process approved Purchase requests, create Purchase requests, ensuring data accuracy
• Request for quotations from suppliers and support with requests from suppliers
• Support with procurement for HQ units and RAI Germany programs and if needed outside of Germany
• Create vendors and work with the MDM team, vendor status maintenance, product creation in the system
• Manage the P2P process in INTEGRA and work closely with finance and other teams
• Monitor the procurement e-mail inbox
• Participation in PUTs (Projektumsetzungstreffen)
• Supports with managing supplier relationships and performance
• Maintain suppliers file and documentation
• Document supplier performance
• Identify and analyze compliance risk in procurement processes
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• Identify and report procurement red flags
• Ensure compliance with donor regulations and update the Grants / Project specific procurement procedures tracker.