Procurement Business Partner Clinical and MedTech

at  Oxford University Hospitals NHS Foundation Trust

• To maximise value from the supply chain by developing and leading on strategic procurement and category management across the designated Clinical expenditure category/division.
• To be the dedicated point of contact for all procurement and supply chain issues associated with their Clinical category of expenditure and to coordinate activities with the relevant Procurement Category Business Partners where appropriate.
• To deliver benefits in line with agreed Divisional, Departmental and Trust targets.
• To carry out appropriate levels of assurance and due diligence across the supply chain to assess any risk, confirm appropriate standards are being maintained, ensure reliability of supply, and ensure legislative and contractual compliance.
• To develop strategic procurement and commercial strategies for their Clinical division and to maintain short, medium, and long term workplan and benefits forecast with appropriate levels of detail.
• The role is to provide a high-level of expert knowledge and skill to ensure:
  o best practice procurement and strategic sourcing
  o maximise value from the supply chain.
  o well defined procurement category plan and strategies
  o management of risk
  o value for money
  o the development and implementation of innovation
  o tracked benefits & contract compliance.
  o managed relationships with key stakeholders, including suppliers and other agencies such as GPS.

Category Management

• Proactively manages all spend in allocated categories of expenditure.
• Ensures that category services are fit-for-purpose and suitable for stakeholders.

Develop, implement, monitor, and review procurement/commercial strategies for allocated categories.
Develops and maintains supplier relationship management.

Project management of the tendering process from initial scoping through to contract award

• Manage high-value strategic sourcing projects.
• Identify and manage risk throughout the procurement process.

Maintain links with relevant bodies (for example Innovation Hubs) to ensure new technologies and innovation are incorporated into procurement.
Use of electronic tendering / sourcing tools, spend analytics tools, and contract management systems.
Project Management
Project management of bespoke category procurement exercises on behalf of stakeholders through conception to completion.
Analysis & Reporting
Report on procurement and commercial activity to the division and for the spend categories via appropriate and relevant ways (dashboards, reports, KPIs, data analysis)
Conduct financial analysis in support of individual procurement projects to assess impact on budgets for stakeholder.
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Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .

Personal Requirements General

• A significant understanding and knowledge of public procurement.
• Highly developed commercial skills and business acumen.
• The ability to apply that knowledge to liaise with, advise, negotiate, and support the relevant stakeholders with their requirements for products, projects, equipment or services that are consistent with current legislation and organisational policies and procedures.
• Ability to co-ordinate and manage the process of negotiating, awarding, and monitoring contracts taking all the appropriate actions when there are any arising issues.
• Driven to self-manage and perform within a challenging, complex, and busy healthcare environment.

Communication & Relationship Skills

• Requires highly developed presentation and communication skills.
• Be able to develop networks and communicate appropriately with stakeholders and key communication links which may include:

o Clinical Professionals and Independent Contractors
o Staff at all levels and roles in other procurement organisations & agencies, NHS Trusts, and Commissioners across the country
o Suppliers and Supplier Trade/Professional Bodies
o Department of Health and other Government Bodies

o Innovation hubs & Innovation Centre(s)

• Provide category advice and expertise in aspects of procurement activity to all the stakeholders.
• To develop key relationships and work with other, Procurement Business Partners, Category Managers, and functional Specialists, sharing information as relevant.
• Communicate with groups and give presentations as part of the process of tender evaluation and contract award recommendation.
• Present to suppliers at Suppliers Briefing Sessions, e.g., outlining broad client requirements prior to formal tendering.

Analytical Skills & Judgement

• Keep accurate and complete records of activities and communications consistent with legislation, policies, and procedures.
• Be able to collect and analyses data in a variety of formats and coding(s).
• Be able to analyse and interpret financial information.
• Analyse and present findings from commercial & tender activity.
• Work management and planning skills.

Responsibilities for Human Resources including personal and people development.

• Update and develop new knowledge and skills and share information as relevant with other, Procurement Business Partners, Category Managers, and relevant stakeholders.
• Identify own development needs and sets own personal development objectives in line with the requirements of the organisation.
• Make effective use of learning opportunities within and outside the workplace evaluating effectiveness and feeding back relevant information.
• People Management - the ability to manage, influence and lead people who may or may not be direct reports.
• To pro-actively manage and support the development of any direct reports and support the training, development and succession planning across the wider team.

Health, safety, and security

All post holders at OUH have a responsibility for promoting the health, safety and security of patients and clients, the public, colleagues, and themselves. This is in addition to general category listed below.

• Employees must:

o Cooperate with the Trust and its officers in implementing the requirements of the Health & Safety at Work Act 1974 etc. etc.
o Take reasonable care of their own health, safety & welfare
o Refrain from doing anything which may constitute an unacceptable health & safety risk to themselves or others

o Report any defective equipment, unsafe situations, or practices immediately to the responsible manager

• Identify and assess any potential risks involved in work activities and processes for self and others and how best to manage the risks.
• Support others in maintaining health, safety, and security.

Quality

All post holders at OUH have a responsibility for maintaining quality of own work, encouraging others, contributing to improved quality, and developing a culture of striving to improve. This is in addition to the general category listed below.

• Uses relevant tools and resources to ensure consistency and transparency of any projects, tenders and evaluations carried out on behalf of the organisation or stakeholder Trusts.
• Acts consistently with legislation, policies, procedures, and other quality approaches and promotes the value of quality approaches to others.
• Works as an effective and responsible team member and enables others to do likewise.
• Prioritises own workload and organises and carries out own work in a manner that maintains and promotes quality.
• Self-motivated and takes the appropriate action when there are persistent quality problems.

Equality, diversity, and rights

All post holders shall hold a responsibility to support, promote and develop a culture which promotes equality & diversity across the organisation.

• Recognises the importance of people’s rights and acts in accordance with legislation, policies, and procedures.
• Ensures that all procurement activities are carried out in accordance with UK and EU legislation.
• Ensures that tenders from suppliers are compliant with UK and EU legislation and tender evaluations are carried out with fairness and transparency.

Human Resources

• To enshrine the principles of Improving Working Lives to support staff in developing an effective work/life balance.
• To ensure that all staff undergo an annual performance review in line with the Trust Policy and have an up-to-date Personal Development Plan.
• To be responsible for own professional development and to participate in the Trust Performance Review Process.

Information

• To be responsible for maintaining the confidentiality of all patient and staff records in your area.
• To be responsible for ensuring that all staff within your department adheres to all areas of the Data Security Policy held.
• To be responsible for ensuring that all staff within your department adheres to all areas of the Data Security Policy held.
• To be responsible for addressing all security and confidentiality training needs of all your staff. This should be done on induction and then on an annual basis to update the staff.
• Should you have any matters of concern, you are welcome to, and encouraged to, raise your concerns with your Manager/Director.

Code of Conduct
To enshrine the principles of the NHS Code of Conduct for Managers in undertaking all aspects of your role.
Additional Information
OUH is committed to valuing and promoting diversity in employment, service delivery practices and its’ general environment. An expectation of all leadership posts within the Trust is that each individual will take responsibility for promoting open, inclusive, and accessible service provision, staff development and a culture that values and respects difference.

• Update and develop new knowledge and skills and share information as relevant with other, Procurement Business Partners, Category Managers, and relevant stakeholders.
• Identify own development needs and sets own personal development objectives in line with the requirements of the organisation.
• Make effective use of learning opportunities within and outside the workplace evaluating effectiveness and feeding back relevant information.
• People Management - the ability to manage, influence and lead people who may or may not be direct reports.
• To pro-actively manage and support the development of any direct reports and support the training, development and succession planning across the wider team