Procurement Consultant

at  Management Sciences for Health MSH

Overview
The Procurement consultant will oversee the development and/ or review of the existing procurement and whistle-blower policies and manuals for the State Malaria Elimination Programs in our implementation states. It is expected that the developed policy will guide all procurement-related operations and align with donor policies, procedures, and regulatory requirements.
Individuals who have been blacklisted by the Global Fund should not apply for this position.
Responsibilities
The purpose of this Scope of Work (SoW) is to outline the responsibilities, deliverables, and timeline for engaging a consultant to design and develop the Procurement and Whistle-blower/Anti-fraud policy for our states of implementation. Two consultants will be engaged to support three states each (Consultant 1: Osun, Ogun, and Delta, Consultant 2: Adamawa, Katsina, and Taraba).
Please indicate your preferred states in your CV.

The consultant’s responsibilities will include but are not limited to:

• Conducting a thorough analysis of the state’s current practices, procedures, and regulatory requirements related to procurement
• Researching and benchmarking global best practices and standards for each policy area.
• Collaborating with relevant stakeholders, including key personnel from finance, procurement, legal, and HR departments, to gather insights and incorporate their feedback into policy development.
• Drafting the policy documents in a clear, concise, and easily understandable manner.
• Developing policy implementation guidelines, procedures, and templates as necessary.
• Providing guidance and support during policy implementation, including conducting training sessions or workshops for personnel to ensure policy understanding and compliance.
• Conducting a final review and revision of the policies based on feedback from stakeholders and implementing partners.

QUALIFICATIONS

Qualifications

• Bachelor’s degree in business administration, Financial Management, Accounting, or other relevant discipline.
• 3–5 years’ experience in policy design and development, preferably in procurement and whistleblower/fraud areas
• Demonstrable experience in policy design and development, preferably in procurement, and whistleblower/fraud areas.
• Strong knowledge of relevant legal and regulatory frameworks related to finance, procurement, and anti-fraud measures.
• Experience working with similar organizations or industries would be an advantage.
• Excellent communication and interpersonal skills to collaborate effectively with the company’s management and stakeholders

Deliverables
The consultant will be responsible for delivering the following key deliverables within the agreed timeframe:

Procurement and Whistleblower/Anti-Fraud Policy:

• Draft versions of the Procurement and Whistleblower/anti-Fraud Policy for review and approval. Specifically:
• Design a procurement policy that outlines guidelines for the procurement process, vendor selection, and contract management.
• Conduct a review of the existing procurement practices and identify areas for improvement.
• Specify procedures for procurement approval, evaluation, and documentation.
• Integrate sustainability and ethical considerations into the procurement policy, promoting responsible sourcing and supplier diversity.
• Create a whistleblower and fraud policy that encourages employees to report any suspected fraudulent activities or wrongdoing within the organization.
• Establish procedures for reporting, investigating, and resolving reported incidents.
• Ensure confidentiality and protection for individuals reporting in good faith.
• Outline consequences for individuals engaged in fraudulent activities and provide guidance on preventive measures.
• Finalize versions of the policies, including implementation guidelines, procedures, and templates.
• Draft the policy dissemination plan
• Facilitate an orientation and policy dissemination meeting with relevant stakeholders in the states for policy/manual adoption

Timelines:

The engagement of the consultant for policy design and development is expected to follow the following timeline:

• Contract signing and project kick-off: [17 February]
• Analysis and research phase: [2 days]
• Stakeholder consultations: [2 days]
• Drafting and revision of policies: [2 days]
• Finalization of policies and deliverables: [2 days]
• Orientation and dissemination sessions: [2 days]
• Policy/Manual adoption and handover: [31 March]

Methodology:
The consultant should follow a systematic approach to complete the scope of work:

Initial Assessment

• Conduct interviews and workshops with key stakeholders to understand the company’s current policies, challenges, and specific requirements.
• Review relevant documents, legal regulations, and global best practices.

Policy Design and Development

• Based on the assessment, propose an outline, structure, and content for each policy, seeking approval from the company’s management.
• Collaborate with the internal team and subject matter experts to ensure accuracy and alignment with organizational goals.

Drafting and Review

• Prepare initial drafts of each policy, incorporating feedback and suggestions from the company’s management and relevant stakeholders.
• Revise and refine the policies to meet the standards and expectations.

Finalization and Documentation

• Finalize the policies after incorporating all necessary revisions.
• Provide the policies in both electronic and hard-copy formats, ready for implementation Deliverable

Reporting and Communication
The consultant will report directly to the Senior Operations and Procurement Specialist and maintain regular communication throughout the engagement to provide progress updates, address queries, and seek necessary feedback. Additionally, the consultant should be available for meetings to address any concerns or queries raised during the engagement.
Budget and Payment Terms
The budget and payment terms for this engagement will be addressed separately in a mutually agreed-upon contract.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Polic

• Conducting a thorough analysis of the state’s current practices, procedures, and regulatory requirements related to procurement
• Researching and benchmarking global best practices and standards for each policy area.
• Collaborating with relevant stakeholders, including key personnel from finance, procurement, legal, and HR departments, to gather insights and incorporate their feedback into policy development.
• Drafting the policy documents in a clear, concise, and easily understandable manner.
• Developing policy implementation guidelines, procedures, and templates as necessary.
• Providing guidance and support during policy implementation, including conducting training sessions or workshops for personnel to ensure policy understanding and compliance.
• Conducting a final review and revision of the policies based on feedback from stakeholders and implementing partners