Procurement Contract Administrator

at  American Heart Association

OVERVIEW

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.
The American Heart Association has a phenomenal opportunity for a Procurement Contract Administrator in our Procurement Department, based at our National Headquarters in Dallas, TX .
This position will work in a hybrid setting (in office approximately 1-2 days a week and as needed) in our Dallas, TX. office.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

QUALIFICATIONS

• Bachelor’s degree in supply chain management, Business Administration, Finance, Material Management, Economics, or a related discipline.
• Three (3)+ years’ experience in purchasing of services, supplier contract administration, contract development/reviews, project management and supply management in a corporate environment.
• Requires knowledge and experience with supplier contract processes
• Ability to oversee multiple projects and collaborate with internal stakeholders and suppliers.
• Excellent communication skills, both written and verbal.
• Experience with MS Office, Sharepoint, enterprise financial software (preferably Oracle Fusion), source to procurement software and contract management software.
• Knowledge of placing supplier contracts under Government grants.

Preferred Experience:

• Professional certification such as C.P.M., CPSM, CPCM, CFCM or other affiliated certification.

AT AMERICAN HEART ASSOCIATION | AMERICAN STROKE ASSOCIATION, OUR MISSION IS TO BE A RELENTLESS FORCE FOR A WORLD OF LONGER, HEALTHIER LIVES, REGARDLESS OF RACE, ETHNICITY, GENDER, GENDER IDENTITY, RELIGION, AGE, LANGUAGE, SEXUAL ORIENTATION, NATIONAL ORIGIN AND PHYSICAL OR COGNITIVE ABILITIES. WE’RE COMMITTED TO ENSURING OUR WORKFORCE, WORKPLACE CULTURE AND MISSION HAVE A SHARED IMPACT ACROSS A DIVERSE SET OF BACKGROUNDS.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#LI-Hybrid

This individual will lead assigned procurement contract activity including those with moderate to high risk to business units. You will collaborate with multiple levels of professionals in review and preparation of purchasing contract documents.

• Review and process requests for supplier contracts through the organization’s contract management system; ensure project scope and services are accurately defined and contractual terms and conditions align with appropriate regulations and corporate policies
• Be the point person as needed for communication with Legal and business teams for resolution of supplier contract issues and requirements.
• Lead contract modifications and change orders in support of business unit requirements, as well as all other aspects of day-to-day contract administration
• Provide support to internal business teams and staff on procurement/legal policies and procedures; train and develop business unit staff to submit contract requests and required documentation
• Conduct supplier sourcing in either a lead of support function, assist department project managers in the preparation of specifications, scopes of work for sourcing activities, including Requests for Proposal;
• Perform tasks with a high level of internal customer service to provide business teams accurate guidance for procurement actions
• Lead supplier relationships including conducting performance reviews
• May make recommendations to management regarding procurement methods, scope and terms of supplier agreements.