Procurement & Contract Specialist, Office of Procurement and Contract

at  Laurentian University

QUALIFICATIONS

• University degree, four (4) years, preferably in business administration or related discipline;
• Minimum of five (5) years’ experience in Supply Chain, Procurement and/or Logistics;
• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) and/or Supply Chain; Management Association of Ontario (SCMAO) / Supply Chain Canada (SCC) designation(s) - Certified Supply, Chain Management Professional (CSCMP) / Supply Chain Management Professional (SCMP) or approved equivalent professional purchasing or procurement specific designation;
• Comprehensive knowledge of Broader Public Sector Procurement Directives, Canadian Free Trade Agreement (CFTA) and Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
• Experience in working in a diverse environment where a high degree of collaboration is required;
• Experience working in a Broader Public Sector (BPS) educational environment would be an asset;
• Comprehension of University Policy on Purchasing, other University policies and procedures would be an asset;
• Knowledge of Research Funds (i.e. CFI - Canadian Foundation Innovation, NSERC Natural Sciences and Engineering Research Council of Canada) would be an asset;
• Well-developed organizational, time management, prioritization and accuracy skills with the ability to produce under pressure;
• Excellent communication and interpersonal skills with the ability to develop and maintain relationships, networks and partnerships within the university and externally;
• Excellent negotiation and mathematical skills; Excellent conflict resolution skills;
• Proficient use of Ellucian, Microsoft Office products, G Suite, Adobe Acrobat Pro; and
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.
  The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
  Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

RESPONSIBILITIES

Reporting to the Manager of Procurement and Contracts the Procurement & Contract Specialist will assist in providing the University Community with an interruptible flow of goods, services and construction at the best quality, delivery, service and value; prepares and executes complex competitive procurement processes including preparation of Requests For Tenders, Proposals, Quotation, Prequalification, Information, Expressions of Interest documents and contracts in accordance with applicable laws and policies and procedures and oversee procurement projects independently and provide recommendations to the Director, ensuring projects are completed within budget and schedule while mitigating operational, legal and financial risks.

GENERAL DUTIES

• Administer procurement information in various databases and filing of pertinent documents;
• Provide quotes, information, and recommendations on Staffing Relocations;
• Review and executes purchase orders within delegated authority;
• Develop, implement and monitor ordering following procedures as required;
• Respond to inquiries from customers, contractors, and public on procurement policies, procedures, services, products, tenders and proposals;
• Establish work priorities and schedules, ensuring timelines are met;
• Provide advice on requisitioning procedures and correct use of purchase orders and applications;
• Troubleshoot and assist departments and accounts payable staff with procurement related problems;
• Expedite delivery of goods to university community;
• Represent Procurement, Contract and Risk at meetings with other departments, suppliers and other public agencies as required within delegation of role;
• Effectively communicate procurement policies and procedures to university community and interpret policies and procedures as necessary during regular meetings;
• Add, update and change supplier information in the Ellucian system; and
• Perform other duties as assigned.