Procurement Coordinator

at  CDW

CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers around the Globe. A Fortune 500 company and member of the S&P 500 Index, CDW was founded in 1984 and employs over 15,000 coworkers, with headquarters across the United States, United Kingdom and Canada.
CDW prides itself on “making amazing happen”. Our relationships are fueled by our deep expertise and are grounded in the CDW Way. Our empowering leadership makes things happen and inspires their teams to do the same. From the teammates beside us to the leaders who guide us, we move forward together.

JOB SUMMARY

The role of Support (Procurement) Coordinator is to manage open sales orders and purchase orders for Professional Services engagements and maintain the open order through to completion. This includes amendments to the order, requesting updates on the status of work, preparing client closure report’s and receipting the open order to generate a client invoice. The role includes other administrative duties such as pulling data to provide financial reports, responding to emails from a shared mailbox, liaising with suppliers and reviewing compliance documentation for IT asset disposition.

QUALIFICATIONS, SKILLS & EXPERIENCE

• Highly organized with strong decision-making skills
• Previous experience in an administrative role
• Strong communication skills Proficient with the use of Microsoft Office products, such as Outlook, Word & Excel

• Manage open sales & purchase orders, set accurate ETA dates and obtain regular updates on completion status to ensure accurate data is maintained, with the aim to close orders off in an efficient manner.
• Ensure requests to raise purchase orders for 3rd Party Professional Services are completed accurately & within set SLA timeframes.
• Take ownership of sales order & purchase order requests, amendments, or escalations to ensure an accurate and timely resolution with all key stakeholders kept informed of status.
• Proactive management of the Resource Worksheet by invoicing completed works and setting correct expected receipt dates for department financial reports.
• Preparing & submitting incremental sign off forms & client closure reports
• Complete accurate invoicing for clients
• Reconcile contractor timesheets against open purchase orders and invoices to assist in facilitating accurate and timely payment.
• Manage communications with the Resourcing team, sales account managers and suppliers through a shared mailbox
• Engage with internal and external stakeholders to build strong working relationships.
• Complete compliance checks for ITAD (IT asset disposition) ensuring documentation meets required legal and internal standards.
• Obtain data & prepare financial reports within Power Bi to share with the leadership team.
  The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.