Procurement Coordinator

at  Thomas Cavanagh Construction

PROCUREMENT ADMINISTRATOR

Location: 9094 Cavanagh Road (Ashton, Ontario)
Founded in 1953, Thomas Cavanagh Construction has continued to set the standard for quality construction and materials in Eastern Ontario. With our strategically located pits and quarries, our unmatched fleet of trucks and heavy equipment, our state-of-the-art facilities, and our dedicated employees, Thomas Cavanagh Construction has earned a reputation as one of Ottawa’s most trusted and respected contractors.
The Procurement Administrator – Vehicle Fleet and Expense Management will play a key role in managing the procurement and lifecycle of Thomas Cavanagh Construction’s vehicle fleet. This position is responsible for overseeing the entire process of vehicle acquisition, vendor management, and contract negotiations, ensuring that vehicles are procured cost-effectively and efficiently. The role also involves managing fuel and credit card systems, tracking fleet expenses, and ensuring compliance with budget and operational requirements. The ideal candidate will have a strong procurement background, excellent organizational skills, and the ability to manage multiple tasks and vendors, supporting the company’s commitment to operational excellence and cost management in fleet operations.

REQUIREMENTS

• A degree or diploma in Supply Chain Management, Business Administration, Logistics, or a related field would be an asset.
• Experience with vehicle procurement processes, fleet management, and related supply chain functions would be highly beneficial.
• Familiarity with budgets and expenses, including cost optimization strategies and reporting.
• Minimum 2-3 years of experience in fleet management, vehicle procurement, or a related administrative role would be required
• Strong attention to detail, particularly in managing expenses, contracts, and vehicle records
• Ability to work independently and manage time effectively in a fast-paced environment
• Experience with SAP Concur is highly beneficial.

• Administer the allocation of vehicles within the fleet, ensuring that all vehicles are assigned appropriately and in a timely manner to meet company needs.
• Coordinate the procurement of new vehicles, including obtaining quotes, administrating contracts, and managing the purchase process.
• Coordinate the disposal or sale of vehicles at the end of their lifecycle, ensuring proper handling of paperwork, contracts, and disposal procedures.
• Report and track fuel card usage, ensuring cost control and adherence to company policies. Administer and track fleet-related expenses, including credit cards, to ensure proper allocation.
• Concur Expense Management include accurately submitting and approving expense reports, ensuring compliance with company policies, providing reporting and analysis, and offering support and training to employees while maintaining the system and managing reimbursements.