Procurement Lead

at  Durham Community Health Centre

POSITION OVERVIEW

The Procurement Lead will be responsible for overseeing the procurement process, ensuring that all
goods and services are acquired at the best possible price and quality. You will work closely with various
departments to understand their needs and develop procurement strategies that align with the
company’s goals.
The Procurement Lead will also ensure the organization’s insurance policies align with organization’s
needs and risks, manage renewals, negotiate terms, identify opportunities, and manage insurance
records for audit and compliance purposes.
This role will also involve negotiating contracts, managing supplier relationships, and ensuring compliance
with all relevant regulations and policies.

OSHAWA LOCATION CHILD, YOUTH & FAMILY CLINIC PICKERING LOCATION

115 Grassmere Ave 1320 Airport Blvd 17-1450 Kingston Road 1-877-227-3217
Oshawa, ON L1H 3X7 Oshawa, ON L1J 0C6 Pickering, ON L1V 1C1
T: 905-723-0036 | F: 905-723-3391 T: 905-743-9960 | F: 905-720-1292 T: 905-420-0333 | F: 905-420-3541 www.durhamchc.ca
If you are a strategic thinker with a passion for procurement and a commitment to excellence, we would
love to hear from you.
Key Responsibilities:

Procurement Management

• Assist with effectively and efficiently managing DCHC’s procurement needs for business

continuity. Ensure an updated sourcing management framework plan exists within the

organization.

• Support the Agency in removing ineffective and inefficient procurement practices at the

organization and identify opportunities for economies of scale across DCHC and provide

analysis, recommendations, and cost implications.

• Develop and manage relationships that benefit DCHC with cost efficiencies, partnerships and/or

volume-based benefits; ensure proper records management of all procurement related records

• Follow approved RFP/RFQ practices and help ensure this is practiced across the organization
• Inform staff of changes in procurement policies, processes, and any changes in vendor

relationships.

• Process purchasing following broader public sector procurement directives and organizational

policies.

• Provide input and guidance to staff or departments seeking to develop new vendor relationships

for their respective operational needs with the support of the manager.

• Maintain accurate procurement records and track all procurement activities.
• Prepare and maintain purchasing files, reports, and price lists
• Expedite solutions with suppliers regarding issues like cost overruns, quality, backorders, and

missed deliveries.

• Lead inventory counts and provide periodic reports for decision-making.
• Track, monitor, and maintain PO deliveries, coordinating changes with minimal impact on

operations.

• Manage and maintain inventory levels to ensure adequate supplies are available at all times.
• Implement inventory control procedures to minimize waste and excess inventory.
• Ensure appropriate employees are aware of DCHC’s policies and processes as it relates to

Procurement or Insurance.

• Support special projects or initiatives as assigned.

Insurance Management

• Effectively and efficiently manage DCHC’s insurance needs for business continuity.
• Ensure organization’s insurance policies align with organization’s needs and risks
• Manage renewals, negotiate terms with insurance brokers and identify opportunities.
• Maintain insurance records for audit and compliance purposes, and deliver on special initiatives

as assigned

KEY QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 3-5 years of experience in procurement or supply chain management, preferably in

a non-profit and/or health care setting.

• Knowledge of healthcare procurement regulations, compliance, and software tools.
• Knowledge of and experience complying with the Broader Public Sector Accountability Act

regarding procurement processes.

• Understand of tendering processes, such as: RFQ, RFP, and RFI.
• Experience in building and managing supplier and broker relationships.
• Experience negotiating policies and identifying insurance requirements to mitigate

organizational risk and responsibility.

• Ability to develop and implement procurement strategies.
• Demonstrated experience in budget management.
• Ability to identify and mitigate risks.
• Strong organizational and time management skills.
• Strong negotiation and contract management skills.
• Excellent communication skills.
• Ability to work under pressure and meet tight deadlines.
• Experience using and implementing procurement management systems.
• Proficiency in Microsoft Office Suite.
• Strong decision-making skills.
• Ability to stay up-to-date with industry trends and best practices, with a commitment to

continuous improvement.

• Must have valid driver’s license and regular access to a vehicle to travel in between sites, as

required.

Please refer the Job description for details