Procurement Manager

at  National Gallery of Ireland

The Gallery wishes to recruit a Procurement Manager on a permanent basis. This role reports to the Head of Finance and Systems.

THE SUCCESSFUL CANDIDATE WILL HAVE:

• A minimum of three years’ experience of working in a procurement role or related area;
• A thorough knowledge of Public Sector procurement guidelines and regulations with a commitment to high standards of public service is desirable but not essential;
• Experience of developing and implementing procurement policies and procedures;
• A good working knowledge of the eTenders.gov.ie platform;
• Detailed experience of managing full end-to-end tender process from specification to contract award.
• A third level or equivalent qualification in a general business, financial or Corporate field;
• Knowledge/ Experience of working in the Public Sector;
• Strong project management and organisation skills and knowledge of business process management;
  Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures.

CONDITIONS OF EMPLOYMENT

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Director and the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.

CITIZENSHIP REQUIREMENTS

Eligible candidates must be:
1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or
2. A citizen of the United Kingdom (UK); or
3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or
4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission.
Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4.

RESPONSIBILITIES:

• Responsibility for the coordination of all procurement activities for the Gallery while ensuring that corporate and Public Procurement Guidelines for Goods and Services are adhered to;
• Provide expert guidance, advice and direction in relation to Gallery wide procurement, including the preparation and execution of procurement activities in line with Procurement Policy and current regulation/legislation;
• Review and approve draft RFTs prior to publication and selection reports;
• Be responsible for Procurement Governance and adherence to Public Procurement Guidelines, including the development of Procurement Policies and reporting on non-compliance;
• Ensure provision of prompt and accurate advice to the business on procurement related compliance matters and developing in-house manuals on using the E-tenders procurement website;
• Ensure that procurement training is rolled out throughout the Gallery at all levels;
• Coordinate the maintenance of all relevant procurement records;
• Work on own initiative and as part of a team to pursue continuous improvements and best practice in procurement;
• Liaise with Office of Government Procurement (OGP) to ensure utilisation of all large central procurements;
• Assist with the development of the annual procurement plan, ensuring regular review and regular reporting to the Executive Leadership Team and Board on the annual procurement plan;
• Ensure the Contracts Register is maintained;
• Monitor purchase orders and supplier accounts to ensure compliance with procurement guidelines and best practice;
• Assist with the development and implementation of value for money reviews;
• Liaise with external (Comptroller & Auditor General) and internal auditors on procurement matters;
• Any other duties relevant to the role and grade which may be assigned by management.

BENEFITS OF THE ROLE:

• Opportunities for upskilling and professional career development.
• Working with a dynamic, supportive and experienced team, with a proven track record for delivering projects of excellence in the field of art education.
• Access to world class art collections, art library and archives.
• Option to apply for blended working arrangements.
  Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. All employees are required to be compliant with NGI screening, security and Garda vetting procedures.