Procurement Office Assistant

at  Lidl

Part Time 12 Month Fixed-Term
Summary
From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl.
With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset and our success is down to the commitment and dedication of our team.
Office Management is fundamental to the effective running of our operations. With that in mind we intend to enhance our team through the recruitment of an office assistant. They should be results driven, organised, and comfortable working on own initiative. We are looking for someone who can effectively communicate with internal and external parties in a positive and professional manner while working under pressure and multitasking in a fast-paced environment.
The Procurement Office Assistant will report to the Administration Procurement Manager.
If you’re hoping to join an established company with excellent benefits, an exciting, collaborative working environment, where you can make a real impact, we’d love to hear from you.

What you’ll do

• Coordinating the day to day run of invoicing, contract monitoring systems, as well as Proshop catalogue tool setup and Procurement supplier setup.
• Responding to vendor queries and reconciling the accounts issues.
• Assisting the department with contract setup from NDA to filing in the local system.
• Closely monitoring the invoicing P2P process (purchase to pay) while validating backups.
• General administrative tasks (Country page updates, Department notifications, Open Day presentations).
• Booking rooms for the departmental and managerial meetings.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
• Assisting line manager and team members with ad hoc administration duties and projects
• Ability to work at own initiative on a project-like assignment.

What you’ll need

• Minimum 3 years’ experience in an office management, ideally gained within a large international organisation.
• Proficient in MS office
• Strong interpersonal skills, with the ability to communicate and be results oriented.
• Highly motivated & flexible with the ability to work under pressure and on own initiative.
• Ensure work is carried out and completed in a controlled, compliant, timely and accurate manner with emphasis on attention to detail
• Ability to meet deadlines while working under pressure and multitasking in a fast past environment
• Exceptional organisational, analytical and data management skills
• Excellent verbal, written and interpersonal communication skills
• A third-level degree is beneficial but not essential

What you’ll receive

Through our salary system, we ensure pay equality across all positions at Lidl

• €14.566 per annum
• 2 working days per week
• 20 days holidays per annum rising to 25 days after 2 years (pro rata)
• Private employee medical insurance
• Flexible start and finish times
• Initial training and ongoing development from an experienced team member
• Dynamic work environment
• Modern office facility with free parking
• On-site gym and canteen

Lidl is an equal opportunities employer. If you have any particular requirements, we will ensure any reasonable accommodations are implemented as part of the recruitment and selection process. We value diversity and inclusion in our workplace and want to ensure that all applicants have the same opportunity regardless of gender, civil status, family status, sexual orientation, age, disability, race, religious belief, political opinion or membership of the traveller community

• Coordinating the day to day run of invoicing, contract monitoring systems, as well as Proshop catalogue tool setup and Procurement supplier setup.
• Responding to vendor queries and reconciling the accounts issues.
• Assisting the department with contract setup from NDA to filing in the local system.
• Closely monitoring the invoicing P2P process (purchase to pay) while validating backups.
• General administrative tasks (Country page updates, Department notifications, Open Day presentations).
• Booking rooms for the departmental and managerial meetings.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
• Assisting line manager and team members with ad hoc administration duties and projects
• Ability to work at own initiative on a project-like assignment