Procurement Officer

at  NINOS INC

MINIMUM QUALIFICATIONS:

• Must be at least 18 years of age.
• Must have no criminal record or criminal charges pending.
• Must have a valid driver’s license and reliable transportation with liability insurance.
• Must be able to speak, read, and write English.
• Must have or be willing to obtain First Aide/CPR certification.
• Must have a clear TB and physical examination before the first day of employment.
• Must have a high school diploma or GED.
• Must have three years’ experience in procurement procedures.
• Must be skilled in data entry.
• Must have computer skills - Microsoft Windows environment and Office suite.

PREFERRED QUALIFICATIONS:

• Have a bachelor’s degree in business administration or related field.
• Be Bilingual - able or willing to learn to speak, read, and write English and Spanish
• Be a resident of Cameron or Willacy County
• Be a person sensitive to the needs of the poor and disadvantaged.

• Oversee the purchasing of goods and services for the agency.
• Secures bids for supplies, equipment, and/or services for the agency.
• Ensure the purchases are cost-effective and of quality.
• Ensure the activity of purchasing follows the agency’s policies and governmental regulations.
• Communicate with suppliers to maintain business relationships.
• Negotiate contracts with vendors.
• Keeps an updated record of vendors and/or contractors contacted.
• Produce contracts for services.
• Review the Company’s procurement strategies to identify areas for improvement.
• Research and select vendors in given circumstances, evaluate vendors’ performance and utilize different vendor sources to fill out supplies and/or equipment orders.
• Review requisitions and enter the MICROIX Program for the agency.
• Review purchase orders and vouchers for accuracy and conformance with established policies and procedures.
• Receives all shipments.
• Verifies packing slip against supplies and/or equipment received for accuracy and condition of the items received.
• Contact the vendor and/or carrier to report any discrepancies and return shipments.
• Maintains a listing of all equipment/Supplies (500 & over and another list over $100 but, under $500) per center.
• Inventory along with the Asset Inventory Officer every year.
• Tag all equipment with a property ID tag and enter the Asset Tiger Database.
• Maintains a listing on the movement of supplies and/or equipment.
• Produces the yearly RFP packets and analyzes the bids with a committee for presentation.
• Utilizes the Sage Fixed Assets Module to input equipment, and leasehold improvements of $5,000 or more.
• Utilizes the Sage Fixed Assets Module to depreciate fixed assets.
• Provides Director of Finance with Fixed Assets Schedule.
• Provide spending trends /cost analyses.
• Utilizes the Ticket System to complete requests from agency staff.
• Follow and adhere to the Accounting Manual Policies and Procedures.
• Follows and adheres to the Asset Inventory Policy and Procedures.
• Maintains a scanned file on equipment warranties and keeps warranties updated.
• Supports the efforts of Head Start families in the enhancement of their children’s healthy well-being and academic success.
• Performs any other duties assigned by the supervisor relative to program operations.
• Works on weekends, holidays, and/or evenings on special assigned projects and/or tasks on request of the Executive Director.