Procurement Operations Manager

at  Spire Healthcare

PROCUREMENT OPERATIONS MANAGER/ HYBRID/ WORCESTER/ FT/ PERMANENT/ SALARY DOE

Spire Healthcare is embarking on an exciting journey to upgrade its Purchase to Pay systems and processes, including the implementation of a best-in-class catalogue solution to facilitate the selection and ordering of goods/services by its 38 hospitals and Clinics.
Accordingly we are creating a catalogue management team to ensure that our new product catalogue is governed and maintained to the highest standards, acting as an enabler to support the effective delivery of significant cost and efficiency benefits.
Furthermore, the scope of the Group Procurement team has recently been extended to include responsibility for Expediting of key product lines into National Distribution Centre (NDC), including transactional procurement for high volume medical consumable lines, and the timely receipt of stock into our NDC to ensure optimum stock levels are held at all times.
Both the catalogue team and Expediting team will form part of a newly formed Procurement Operations team
The Procurement Operations Manager will lead a team and act as the custodian of Spires’ Healthcare product catalogue and master data.

KEY REQUIREMENTS:

• Several years’ proven experience in a similar role
• Experience in the use of ERP systems (SAP desirable), managing catalogues and/or master data
• Experience of the healthcare industry is desirable but not essential.
• Experience in managing and developing a small team dispersed over multiple locations
• “Hands on” approach. Versatile, tenacious and people orientated.
• Able to prioritise effectively, taking into account short and long-term needs of the business
• Effective communicator at all levels (written and verbal), with excellent interpersonal and influencing skills.
• Well organised and accurate under pressure
• Data gathering and analysis skills, with the ability to translate a thorough understanding of the big picture into an appropriate level of detail for staff of all levels
• Strong attention to detail
• Responsiveness
• Effective in analytical thinking, decision making, report writing and presentations.
• Ability to lead and participate actively in cross-functional project teams and familiarity with process improvement methodology.
• Collaborative, with the ability to work effectively with colleagues at all levels is essential.
• Competent use of Microsoft Office, including Excel (eg VLOOKUP, pivot tables), PowerPoint, Word at an advanced level.
• Full Driving License required, as this role may involve occasional travel to other Spire locations and/or supplier visits

• Establish product master data governance for all products in scope of the catalogue
• Develop, implement and own relevant SOP’s for effective catalogue management
• Effectively manages and ensures compliance with processes for adding, amending or deleting products from the catalogue
• Responsible for enhancing and maintaining accurate master product data eg pricing, descriptions, UOM, product categorisation
• Works effectively and collaboratively with the Procurement category teams and third-party suppliers
• Effective use of data and reporting to support the identification of rationalisation opportunities to drive the procurement category plan
• Responsibility for the Expediting team, working closely with the relevant Procurement category teams and Stock Control team to ensure optimum stock levels of key lines are held in Spire’s National Distribution Centre (NDC) at all times and that we deliver best value from the transactional supply agreements maintained by the Team.