Procurement Program Manager

at  Thermo Fisher Scientific

JOB DESCRIPTION

Own the program management and execution for procurement imperatives and initiatives. Operates as an internal project manager within the procurement team and across a global network of divisions, groups, functions and categories to ensure successful program delivery. In conjunction with relevant business partners, identifies, designs, and implements novel business solutions for Procurement. Lead project planning, business case development, management and budgeting. Coordinates distributed project teams and identifies key partners. Directs on-time, quality delivery of work products; leads implementation economics, risks and communications.

KNOWLEDGE, SKILLS, ABILITIES

• Robust project management skills and capabilities (Gantt charts, dashboards, key deliverables, and baseline development)
• Exceptional analytical, critical thinking, and problem-solving skills
• Ability to efficiently organize forums and coordinate communication with team members
• Excellent communication skills for structuring ideas in a clear and concise manner
• Strong ability to effectively connect with and present to Senior Leadership
• Strong proficiency in MS-Office tools (specifically, MS Project, Excel, PowerPoint)
• Consistent record to make recommendations on and deliver assigned projects
• Ability to work independently, within a team, and collaborate across teams
• Ability to lead matrix project teams of peers and other partners across multiple sites and platforms in a virtual office environment
• Confirmed Financial competence
• Multi-tasking skills and planning for prioritizing personal workload
• Able to lead change efficaciously and frequently
• Ability to travel between 10-30% on an annual basis

SCALE OF RESPONSIBILITIES

• Defines the deliverable structure and content; facilitates agreement of proposed solutions from functional, business unit and site leadership, site operations, and other key partners
• Handles multiple projects at a time with well-documented and organized project management skills to problem solve and support enterprise and functional objectives
• Implements effective communication plans and deliver presentations to propose key initiatives, provide critical implementation updates, operational line-of-sight, and demonstrate delivery of value within the organization
• Identifies and supervises key risks and the impact of those risks on the project and through scenario planning
• Performs analysis to identify value and business development, through financial and options analysis, identification of required projects and results, implementation plans and resources required to achieve and ensure projects contribute to the organization.
• Tracks confidentiality commitments and clearances for the project
• Reports and provides insights on projects, pipeline (with Group/Category visibility), and AOP financial targets, including adoption of a standard tool and processes
• Coordinates data inputs across the function to enable key reporting visibility and insights
• Uses business partner inputs and knowledge of existing systems and constraints to develop standard reporting requirements and drive process improvements

TECHNICAL RESPONSIBILITIES

• Applies consistent project management approaches and processes, identifies and reports roadblocks and variances to project plans, ensures projects are on schedule and achieve stated objectives
• Tracks and monitors timely completion of project achievements within the portfolio, plan vs. actual and report that progress as required
• Orchestrates project governance, including regular cadence of PMO sessions (schedule, prepare for, run and drive follow-ups for key meetings)
• Handles overall project plans, supervise key targets, running overall schedules, budgets, resources, timelines
• Detects and facilitates issue resolution and/or appropriate actions and address program risk
• Maintains document repository and file structure as well as access rights; own cataloguing and handling version control on key documents
• Uses PPI business systems and processes to drive continuous improvement

LEADERSHIP RESPONSIBILITIES

• Leads global, cross-functional, geographically distributed teams to achieve desired outcomes
• Coordinates with team members to identify and document resource constraints
• Influences key partners to achieve key deliverables on time and within plan, develop relationships within the company to complete assigned projects.
• Facilitates breakthrough thinking by integrating diverse views while participating in targeted content deep dive sessions to enable problem solving
• Collaborates with Procurement Enablement on reporting cadences to aim to a single source of truth for the savings pipeline and inflation