Procurement Specialist (Bilingual)

at  BGIS

WHO WE ARE

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Procurement Specialist – Level I reports to the Procurement manager. Under technical and administrative direction, performs intermediate level professional work in strategic procurement, public procurement policy, regulatory compliance, and centralized procurement activities. Performs a variety of assignments which include, but are not limited to, the procurement of goods, services, and construction, source-to-contract (S2C), issue related purchase orders and administrative procurement works. Conducts spend analysis, develops sourcing strategies and assesses market trends.

KNOWLEDGE & SKILLS

• University graduation or professional certification
• 3-5 years of relevant work experience
• Knowledge of strategic sourcing requirements and practices. Maintains current knowledge
• Ability to manage multiple projects simultaneously
• Ability to assist in the development and execution of supplier contract agreements
• Advanced analytical and problem solving skills
• Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases
• Ability to build and manage relationships with various concerned parties
• Has working knowledge and experience in own discipline
• Continues to build knowledge of the organization, processes and customers
• Performs a range of mainly straightforward assignments
• Uses prescribed guidelines or policies to analyze and resolve problems
• Receives a moderate level of guidance and direction
• Emotionally intelligent
• High degree of business ethics and accountability
• High degree of client service orientation
• Integrity
• Positive attitude
• Possesses a team spirit and strong collaboration
• Exceptional interpersonal skills
• Tenacity to overcome challenges to deliver on commitments
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint)
• Good English communication skills both verbal and written
• Facilities Management/ Property Management experience, an asset
• French language proficiency, mandatoryWork-from-home option ( 2 days per week)

• Ensures the timely procurement of goods, services, and construction in accordance with the corporate purchasing policy and protocols, Trade Agreements, and public procurement guidelines.
• Plans, administers, and executes the source-to-contract (S2C) process, including preparation of RFx documents, reviewing specifications for policy and regulatory compliance.
• Administers and governs the bid submission process; reviews and evaluates bid submissions for compliance; oversees the evaluation, contract award, supplier debrief process and protocols, facilitates bid protests and supplier suspension processes.
• Ensures that the procurement process is followed as outlined in the RFx document; leads negotiations with suppliers on proposals and contracts, and that the evaluation and recommendation for award is in accordance with the RFx.
• Prepares or oversees all correspondence related to the RFx including spreadsheets, letters, emails, reports, forms, notifications, and recommendations.
• Prepares or oversees the creation of Oracle Purchase Orders and addressing any discrepancies or issues.
• Maintain accurate procurement records and documentation for audits and reporting purposes.
• Provides guidance and recommends strategies to formulate strategic procurement plans to leverage spend, maximize buying power, and achieve positive social, economic, and sustainable procurement outcomes.
• Research market sources and vendors to locate and ensure the most cost effective and competitive approach for the procurement of goods, services, and construction.
• Participates in centralized corporate procurement initiatives and/or administration of contracts for assigned portfolio(s).
• Responds to inquiries and communicates with staff and suppliers on a variety of procurement topics and/or issues; provides guidance, advice, and direction on the corporate purchasing policy and protocols.
• Assists division, department, or corporate finance staff with purchase order, invoicing, and/or payment issues.
• Other duties and special projects as assigned