Procurement Specialist

at  Bimeda

Purpose of the Position/ Role Summary:
The Procurement Specialist is directly accountable for the end-to-end purchasing and procurement activities in Europe with a strong focus on managing the existing contractual relationship with Bimeda’s suppliers of raw material and components to cover the requirements of the manufacturing facility in Tallaght. Primary responsibilities include regular review and analysis of available reports, MRP etc. to make optimal purchasing plans/decisions, to ensure material and product requirements are satisfied compliantly, on-time, and at the most competitive cost. This requires supplier and third-party management, which includes (but is not limited to) supplier forecasting, leveraging data for strategic negotiations, as well as managing supplier performance in alignment with company goals, and monitors through metrics. This position is a full-time, hybrid role.

OTHER REQUIREMENTS:

Essential:

• BSc degree in Business, Supply Chain Management or related field,
• 3-5 years’ relevant experience in a regulated Pharmaceutical industry
• High integrity, excellent attention to detail, analytical thinker, ability to organize and prioritize, and work in team environment, take initiative

KEY ROLE SPECIFIC REQUIREMENTS:

• Serve as the day to day contact between Bimeda and our suppliers to ensure attainment of On Time in Full (OTIF) and overall cost, delivery, and quality performance
• Prioritize, escalate, and lead root cause analysis action on all issues impacting OTIF with suppliers.
• Build performance metrics, launch to suppliers, and work with the suppliers teams to ensure regular improvement against these metrics
• Coordinate supplier Performance Reporting, periodic Business Reviews, and assist QA with an annual audit schedule.
• Run MRP (ERP) regularly to make purchasing decisions and process purchase orders to ensure timely ordering and delivery of goods
• Establish and maintain an effective procurement, sales and operation planning process between Bimeda and the suppliers under their remit.
• Follow existing supply agreement(s) with all suppliers as needed to enable the best costs, service, and quality for Bimeda’s product line
• Accountable for reporting material status at Production Meetings and participate in any other inter-departmental meetings that relate to assigned commodity and/or suppliers.
• Provide updates on supply chain challenges to Supply Chain Manager, Planning, Operations, and Production.
• Support the Supply Chain Manager in maintaining department metrics. Prepare various reports on a monthly or as needed basis for supply chain team.
• Work closely with Master Scheduler and/or Production Scheduler in executing forecast requirements to identify procurement strategy opportunities for cost reductions/efficiencies.
• Create reports on usages, budgets, and forecasts to identify opportunities for purchasing strategies and procurement projects, and act as project leader.
• Establish and maintain trust and sustainable relationships with suppliers to ensure and promote fair and equitable pricing, terms and conditions.
• Report and monitor supplier performance and execution of supplier score cards – develop and maintain reports.
• Identify changes related to and update QMS to ensure changes to supplier and materials are maintained and updated as needed to comply with GMP and QMS requirements.
  Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

COMPETENCIES REQUIRED FOR THE ROLE:

• ANALYTICAL THINKING/PROBLEM SOLVING - is the ability to identify the information needed to clarify a situation, seek that information from various sources and then tackle a problem by using a logical, systematic, sequential approach. Ability to identify and separate the key components of problems and situations. Ability to interpret information from a range of sources to spot patterns and trends in information and to deduce cause and effect from this.
• NEGOTIATION – Is the ability to know how to get what you want; understands the win-win relationships; understands each party’s interest in the situation.
• ADAPTABILITY/CHANGE AGILITY – Is the ability to be agile and adapt to constant change; shows good resistance to pressure and stress; is resilient and open-minded. The ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness; initiating, sponsoring, and implementing organizational change. The ability to change or be changed in order to fit or work better on some situation or purpose, and embrace change. Strives for continuous improvement.
• BUILDING RELATIONSHIPS – is the process of developing social connections. This is a fundamental business competency that is the basis for reputation, influencing, closing deals and sustaining business relationships.
• RESULTS ORIENTED – The ability to focus on the desired result of one’s own department’s work, setting challenging goals, focusing on the goals, and meeting or exceeding them.