Procurement Specialist

at  Lake Simcoe Region Conservation Authority

The Lake Simcoe Region Conservation Authority (the Conservation Authority), an internationally recognized leader in watershed management, is seeking to fill the position of:

• Provide support, training and guidance to internal users on purchasing policies, both competitive and non-competitive procurement procedures, purchase request process, change order process, procurement software, electronic bidding portal, organization templates, etc.
• Ensure all procurement processes are conducted in compliance with applicable legislation, corporate policies and procedures.
• Contribute to reporting on quarterly/annual procurement activity and purchase orders.
• Examine, in detail, the contents of all Request for Proposals/Prequalification and Bids to assess compliance with the organization’s tender/proposal requirements.
• Facilitate the posting and submission of all bid/proposal or pre-qualification documentation to the electronic bidding portal.
• Develop the various stages of evaluation within the electronic portal or prepare internal documents to assist in the release of bid/proposal documentation, evaluations, tracking of progress and consensus meetings.
• Read proposals and document the discussion and rationale for categories outlined as evaluation criteria for submissions to help facilitate discussion at consensus/evaluation meetings with staff.
• Facilitate execution of contracts/supplier agreements using organizations templates, reviews and flags additional information not included in existing templates for reviews by supervisor, legal team or insurance provider.
• Perform market research through outreach to other public entities to ensure continued competitiveness for procurement.
• Identify opportunities and implement actions to achieve efficiency in internal procurement processes, documents, workflows.
• Contribute to sourcing, consolidation, reduction and rationalization of corporate purchases.
• Communicate with vendor representatives. Respond to procurement related inquiries from vendors and defend the corporate position.
• Communicate with Finance departments to resolve invoicing discrepancies.
• Provide back up support to the finance department for purchasing/payment processes.
• Recommend and implement updates to organizational templates used for procurement.
• Facilitate process for selling or disposal of broken/end of life equipment/assets.
• Other duties as assigned.