PRODUCTION & EVENTS COORDINATOR

at  The Corpof Massey Hall Roy Thomson Hall

REPORTS TO: MANAGER, PRODUCTION

Do you have the desire to make an impact and be part of an exceptional team? Does an opportunity with two of the world’s pre-eminent concert venues interest you? Then read on!

ABOUT US

The Corporation of Massey Hall & Roy Thomson Hall is a charitable non-profit organization that owns and operates two of Canada’s most iconic concert halls. Massey Hall has successfully completed an extensive renovation and expansion of the venue, this includes a revitalized auditorium, improved amenities for both artists and patrons, and opening of new venues as part of Allied Music Centre, starting with TD Music Hall, and state-of-the-art Deane Cameron Recording Studio. Roy Thomson Hall serves as the home to the Toronto Symphony Orchestra, welcomes the Toronto International Film Festival’s red carpet gala premieres, and plays host to a dynamic array of cultural events throughout the year. The Corporation is actively engaged in Artist Development and Education & Community Outreach initiatives as an investment in the next generation of artists and audiences.

REQUIREMENTS

• 3-5 years of experience in concert production, event management or tour management with financial accountability.
• You have some experience with or are eager to learn how to Interpret and ensure adherence to collective agreements.
• You have some experience with or are eager to learn how to settle an event financially.
• Previous experience in a unionized environment and ability to interpret collective agreements considered an asset.
• Previous touring or experience working with artists directly considered and asset.
• Strong leadership skills.
• Excellent communication, negotiating and decision-making skills.
• Ability to multi-task and work under pressure.
• Available to work overnight and weekends as required.
• Good knowledge of MS Office and related products.
  We thank all applicants for their interest in this position.
  As an equitable employer, The Corporation of Massey Hall and Roy Thomson Hall is committed to providing a safe and inclusive environment where a diverse workforce thrives. Applicants requiring accommodation at any stage of the recruitment process should contact Human Resources. The Corporation is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
  Due to high volume of applications, we will only contact applicants who are selected for an interview.
  No phone calls please

As a member of the Production and Events teams you will support both departments as the advance and day of Coordinator for events and concerts with a focus on smaller capacity venues such as the TD Music Hall, a yet to be opened 100 seat theatre, the Muskoka Spirt Lounge, Roy Thomson Hall patio and various lobbies and other spaces at Massey Hall and Roy Thomson Hall.

• Provide production and event department support for certain large Hall events at Roy Thomson Hall and Massey Hall as assigned.
• Interpret technical and personal riders and prepare cost estimates for internal and external clients.
• Create schedules and crew calls in consultation with the venues IATSE Steward.
• Create Event and Production notes in a timely fashion to be released to relevant internal departments.
• Attend weekly Calendar and Rider meetings to discuss upcoming events and overall logistics.
• In collaboration with other departments, liaise with clients on all production and event matters related to their events.
• Book and Schedule runners and ground transportation when required for house productions.
• Work with internal departments to arrange for artist hospitality, security, front of house and box office requirements.
• Act as resource and venue expert for internal and external clients, attend and conduct site tours as required.
• Provides guidance to resolve disputes and exercises sound judgement around issue escalate as necessary.
• Provide technical or event logistic advice to internal departments on production and event related matters.
• Schedules and rent production equipment and event related supplies from external suppliers to meet event requirements.
• Takes ownership of event settlements and provides timely accurate data to client and internal finance department.
• Communicate corporate, health and safety and human resources policies and ensure compliance by staff and clients/promoters
• Occasionally supervise overnight seating conversions at Massey Hall.