Professional Affairs Specialist

at  Olympus Corporation of the Americas

JOB DESCRIPTION

Olympus Corporation of the Americas (OCA) distributes a wide range of medical and surgical devices used to diagnose and treat diseases. OCA needs to educate health care providers on the safe and effective, on label use of those products through Professional Education courses, workshops, training events, and online educational learning experiences.
This role is responsible for assisting with event coordination, maintaining attendee registration systems, processing and reporting HCP and course-related payments, and ensuring compliance with legal and financial guidelines. The Specialist provides essential support in logistical coordination, document preparation, and general administrative tasks that contribute to the successful execution of Professional Education programs.

APPLICANTS WITH DISABILITIES:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).
Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough || Medical Affair

• Process paperwork for Health Care Professional expense reimbursements, following corporate policies and established processes as needed.
• Process payments and health care reporting submissions for all assigned departmental spend using a variety of methods and software programs.
• Understand and interpret compliance and legal guidelines regarding providing items of value to HCPs and the related spend reporting. Ensure compliance guidelines are being communicated when applicable and report issues as directed.
• Identify, track and report inconsistencies in budget spend, invoicing practices or reporting practices.
• Support the preparation and maintenance of training course documents, materials, and departmental work instructions.
• Assist with logistical coordination for educational events, including helping with attendee registration and course setup.
• Collaborate to maintain Professional Education attendee registration system
• Perform administrative tasks such as filing, scanning, creating name badges, certificates, and processing office supply orders.
• Assist in processing vendor invoices using the internal Purchase Order system under the guidance of senior staff.
• Perform other related tasks as directed, providing support to senior staff and contributing to overall department efficiency.