Professional Staff Assistant 2

at  Los Alamos National Laboratory

THE SUCCESSFUL CANDIDATE WILL:

• Aid in project planning, including interaction with a variety of sponsors, program offices, vendors, and project leaders.
• Assist in establishing protocol among multiple programs and project leaders to establish best practices and facilitate integration across programs and line organizations with respect to budgetary planning and tracking.
• Track, coordinate and resolve complex issues requiring engagement with multiple LANL organizations, guided by an understanding of each programs’ priorities, objectives, and timelines.
• Work closely with the Program Director, financial staff, and applicable program offices to compile and manage multiple specialized reports for a variety of sponsors to include scope, schedule and budget.
• Analyze and assemble technical data in support of program objectives.
• Establish and manage a variety of tasks and contracts with vendors that collaborate on HPC project, the NNSA tri-lab, and NNSA HQ.
• Independently compose a variety of specialized reports working closely with the Program Director, finance, procurement, and/or NNSA.

HPC EXPERIENCE

Knowledge of the laboratory mission and how ALDSCT supports the mission; knowledge of Laboratory structure and administrative policies and procedures.

LANL EXPERIENCE

Knowledge of Laboratory’s financial concepts, cost models, principles and reporting.
Knowledge of Laboratory’s organizational structure and policies, practices and procedures.
Knowledge of Laboratory subcontract policies and procedures.

PROJECT MANAGEMENT EXPERIENCE

Knowledge of project management activities such as planning, budgeting and performance measurement.

EDUCATION

Position requires a Bachelor’s Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Note to Applicants: For full consideration, please submit a comprehensive cover letter that addresses each key requirement of the position no later than September 27, 2024.

High Performance Computing (HPC) is looking for a motivated, customer service focused, and experienced individual to provide professional business and program support to the High Performance Computing Division’s Platform Office (HPC-3PO). You must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them while providing high-level professional program administrative support to the HPC Platforms Program Director. While executing your responsibilities, you will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality. The incumbent will work closely with the HPC-DO Platforms Program Director, ASC CSSE Program Manager, and HPC division management staff in creating a team environment marked by close cooperation, adaptability, and a willingness to provide business expertise in the areas of budget, project management, procurement, and overall business acumen. You will provide assistance on these matters and will be responsible for managing and delivering on multiple business tasks that consist of: coordination of a variety of deliverables that require strong problem solving abilities with stakeholders both internal and external to LANL, specialized reporting, tracking, and managing cash flow, and tracking complex procurement contracts.