Program Administrative Assistant

at  Support Ontario Youth

Brampton, ON, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate18 Jan, 2025Not Specified18 Oct, 2024N/ACollaboration,Excel,Calendars,Flexible Schedule,Powerpoint,Customer Service Skills,Organization Skills,Microsoft Word,FinesseNoNo
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Description:

Support Ontario Youth is non-profit organization specializing in the skilled trades and apprenticeship pathway across the construction, industrial and motive power sectors.
We are looking to hire a Program Administrative Assistant, to help support our driven, focused, and ever-expanding team. We welcome the experience of someone who can implement processes and systems to stay effectively organized. Someone who is responsible, reliable, and highly professional, that’s also enthusiastic and a tenacious team player

QUALIFICATIONS AND SKILLS:

  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is mandatory
  • Detail-oriented and able to work effectively with tight deadlines
  • Comfortable working autonomously with minimal supervision
  • Navigate formal and informal communication channels with finesse
  • Superior organization skills, ability to coordinate calendars of multiple staff and dedication to completing projects in a timely manner
  • Strong communication and customer service skills, must be comfortable making calls and comfortable talking on the phone
  • Able to work a flexible schedule
  • Team focused with a love for collaboration
  • Exposure to the skilled trades environment would be an asset
  • Experience in Human Resources or Business Administration is preferred

Responsibilities:

  • Supporting Program Managers with trade specific apprentices, employers, and association relationships while providing wrap-around-support to all parties.
  • Supporting Program Managers with onboarding and registering new apprentices within the apprenticeship system
  • Assist program managers with tasks related to apprenticeship, onboarding, document collection, recruitment and maintaining apprenticeship records within a CRM.
  • Responsible for managing your own workflow to get the job/task done efficiently and in a timely manner
  • Implement and monitor apprentice programs as directed by program managers and maintain and see those programs through to completion.
  • Manage external communications in partnership with Operations teams.
  • General administrative duties including but not limited to answering phone and email inquiries, organizing filing system, preparing event materials, and handling requests or complaints in a professional manner.
  • Occasional travel to support events or industry related functions
  • Additional tasks as assigned on an ad hoc basis


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Apprenticeship

Proficient

1

Brampton, ON, Canada