Program Administrative Assistant
at Support Ontario Youth
Brampton, ON, Canada -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 18 Jan, 2025 | Not Specified | 18 Oct, 2024 | N/A | Collaboration,Excel,Calendars,Flexible Schedule,Powerpoint,Customer Service Skills,Organization Skills,Microsoft Word,Finesse | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Support Ontario Youth is non-profit organization specializing in the skilled trades and apprenticeship pathway across the construction, industrial and motive power sectors.
We are looking to hire a Program Administrative Assistant, to help support our driven, focused, and ever-expanding team. We welcome the experience of someone who can implement processes and systems to stay effectively organized. Someone who is responsible, reliable, and highly professional, that’s also enthusiastic and a tenacious team player
QUALIFICATIONS AND SKILLS:
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is mandatory
- Detail-oriented and able to work effectively with tight deadlines
- Comfortable working autonomously with minimal supervision
- Navigate formal and informal communication channels with finesse
- Superior organization skills, ability to coordinate calendars of multiple staff and dedication to completing projects in a timely manner
- Strong communication and customer service skills, must be comfortable making calls and comfortable talking on the phone
- Able to work a flexible schedule
- Team focused with a love for collaboration
- Exposure to the skilled trades environment would be an asset
- Experience in Human Resources or Business Administration is preferred
Responsibilities:
- Supporting Program Managers with trade specific apprentices, employers, and association relationships while providing wrap-around-support to all parties.
- Supporting Program Managers with onboarding and registering new apprentices within the apprenticeship system
- Assist program managers with tasks related to apprenticeship, onboarding, document collection, recruitment and maintaining apprenticeship records within a CRM.
- Responsible for managing your own workflow to get the job/task done efficiently and in a timely manner
- Implement and monitor apprentice programs as directed by program managers and maintain and see those programs through to completion.
- Manage external communications in partnership with Operations teams.
- General administrative duties including but not limited to answering phone and email inquiries, organizing filing system, preparing event materials, and handling requests or complaints in a professional manner.
- Occasional travel to support events or industry related functions
- Additional tasks as assigned on an ad hoc basis
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Apprenticeship
Proficient
1
Brampton, ON, Canada