Program Administrative Support

at  Nait

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
The Manufacturing Sciences department in the School of Manufacturing & Automation is currently recruiting for a salaried administrative support position to support the programs at Souch campus. The successful candidate will provide support to instructional and leadership staff. Under the supervision of the Associate Dean this position provides a wide variety of services to ensure the program’s administrative functions in the office are carried out effectively.

SKILLS & ABILITIES:

• Strong working knowledge and experience using Microsoft Office software
• Experience using PeopleSoft and Brightspace would be an asset
• Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset
• Attention to detail and accuracy is critical to this role

QUALIFICATIONS:

• Completion of Grade twelve
• Related post-secondary certificate or diploma
• 2 - 3 years of related experience
• Equivalencies may be considered
  Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
  Remuneration: $44,256.94 - $57,140.72 annually, plus a comprehensive benefits package. (Classification – Administrative Support IV).
  This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

• Providing front support to current and prospective students regarding program information and other assistance as required
• Support program scheduling as well as input and maintain student and staff records in the PeopleSoft SA and ATOMS systems
• Apply Microsoft Word and Excel skills for day-to-day program needs
• Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
• Prepare student manuals, class lists, mark collection sheets and manage student files
• Perform reception duties such as telephone and in person inquiries, book appointments and deal appropriately with students and staff
• Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
• Electronic maintenance of student records on an ongoing basis
• Prepare various forms, program documents and spreadsheets
• Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
• All meeting minutes (i.e. department, PAC)
• Other duties as assigned