Program and Admissions Coordinator, International Foundation Program

at  University of Toronto

Date Posted: 02/03/2025
Req ID: 41533
Faculty/Division: New College
Department: New College
Campus: St. George (Downtown Toronto)

ABOUT US:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
New College opened in 1962 and has since developed its own traditions and identity, focusing on personal attention to students, innovative interdisciplinary programs, links with professional faculties, career mentorship and community outreach initiatives. Within our friendly and informal environment, we place a high priority on student support services and we have built a rich and inclusive learning community that includes academic support, amenities for studying and social interaction, and opportunities for co-curricular and community engagement.

ESSENTIAL QUALIFICATIONS:

• Bachelor’s Degree or an acceptable combination of education and experience.
• Minimum two years of recent and related experience administering language learning and extra-curricular programs for international students, preferably in a post-secondary education environment.
• Experience organizing and disseminating course and program information to current and prospective students/parents/guardians.
• Experience organizing logistics for courses, workshops, and events.
• Experience with organizing and supporting summer camps, ESL learning, and enrichment programs.
• Experience responding to inquiries from students in the language learning and international student demographic. Experience responding and navigating inquiries from parents and guardians with consideration of student confidentality.
• Experience recording and verifying financial transactions.
• Experience with recruitment and training of casual staff. Ability to provide guidance and orientation to casual staff.
• Advanced skills with Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
• Intermediate skills with Adobe Creative Suite, or other similar editing tools.
• Intermediate skills with ROSI/ACORN, Degree Explorer, or other similar enterprise database solutions/CRM systems.
• Excellent oral and written communication, presentation, and interpersonal skills.
• Demonstrated time-management skills with the ability to effectively prioritize, multi-task and organize work, and meet tight deadlines while able to pay attention to detail.
• Knowledge and understanding of equity, diversity, and inclusion.

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Responding to enquiries from and providing detailed information to current/prospective students, parents, and guardians
• Tracking and monitoring enrollments and informing management of enrollment numbers
• Coordinating the preparation and distribution of program and/or course material
• Maintaining course information on student information systems
• Organizing,summarizing and circulating event and program evaluations
• Providing detailed information on eligibility requirements, procedures and deadlines
• Determining logistical details and activities for events and/or programming
• Serving as a resource to others by providing (non-supervisory) job-related guidance

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Adaptable
• Diligent
• Meticulous
• Resilient
• Resourceful
• Team player
  This role is currently eligible for a hybrid work arrangement during October to March, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
  Closing Date: 02/11/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time