PROGRAM ASSISTANT I (SRC)

at  State of Colorado Job Opportunities

DEPARTMENT INFORMATION

This position is only open to Colorado state residents.
This posting may be used to fill future vacancies at this location.
Colorado Department of Corrections Mission: We are a team of dynamic and diverse professionals building a safer Colorado by cultivating transformative opportunities for those under our supervision.
Our Vision…"Building a safer Colorado for today and tomorrow”.

DESCRIPTION OF JOB

A Program Assistant provides administrative support to the office of the Assistant Director of the Corrections Training Academy in matters concerning personnel activity, payroll issues, compilation of reports and publications for the administrative offices of CTA. Keep staff informed of publications and other information to be disseminated. Acts independently to organize and process work. Makes decisions based on logic and application of
prescribed alternatives. Exchanges and collects information in order to solve problems, errors or complaints.

MINIMUM QUALIFICATIONS

Four years of *general clerical experience. This experience must be clearly described, in your own words, within the work experience section of your application to meet this requirement.

• General clerical duties may include the accurate and timely completion of processing documents and information; data entry; printing, scanning, and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi-line phones and relaying messages; and general administrative tasks in an office support environment.

ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL QUALIFICATIONS FOR THE VACANCY WILL BE INCLUDED IN THE COMPARATIVE ANLAYSIS PROCESS.

If you are using education to meet the minimum qualifications, you MUST attach a copy of your unofficial college transcript to this application that include your name, name of the institution, degree, and date conferred (in pdf or jpg format).

IN ORDER TO PROCESS A BACKGROUND INVESTIGATION, YOUR APPLICATION MUST INCLUDE AT LEAST (10) TEN YEARS OF THE MOST CURRENT WORK EXPERIENCE UNLESS EXPERIENCE RELATED TO THE JOB FOR WHICH YOU ARE APPLYING IS LATER THAN (10) YEARS. FAILURE TO PROVIDE THIS INFORMATION COULD RESULT IN DELAYS AND/OR ELIMINATION FROM THE BACKGROUND INVESTIGATION PROCESS

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.
You are encouraged to print a copy of this announcement for your records

• Complete and track personnel requisitions to include coordinating interview boards and monitoring the selection process, procure and monitor PDQ updates, reclassifications and reallocations;
• Maintains confidentiality of information obtained through job assignment;
• Process all personnel actions by completing required paperwork and forwarding to appropriate departments;
• Update the HRMES personnel database as changes occur to ensure all PDQ’s and supervisor assignments are accurate;
• Position provides technical and professional program assistance;
• Assists administrators and other professionals within the work unit;
• Position serves as the primary liaison between the work unit staff, and program clientele;
• Analyzes, evaluates, develops, and implements work processes to achieve program efficiency and deliver needed services effectively;
• Researches, analyzes, compiles, and prepares data for consideration and presentation by executives and committees;
• Position may provide assistance with technical budget detail matter such as preparing budget documents, and estimating budget needs;
• Other duties, as assigned.