Program Assistant, Safety and Training

at  Halifax Regional Municipality

JOB POSTING

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Program Assistant, Safety & Training in Halifax Transit. Preference will be given to candidates who self-identify as African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
Reporting to the Director, Employee Support and Development, the Program Assistant, Safety & Training supports the safety and training program areas at Halifax Transit, performing confidential administrative services in areas related to collision investigation, claims and appeals; training registration, scheduling and records management; and occupational health and safety. The incumbent should be proactive, take initiative, and able to work in a confidential environment requiring a high level of discretion.

EDUCATION & EXPERIENCE:

• Grade 12 (or equivalent) plus post-secondary education in administration from a recognized educational institution.
• Three years of related administrative experience.
• Administrative experience in safety and/or training is an asset.
• Experience working in a unionized environment is an asset.
• Experience working in a Transit environment is an asset.

TECHNICAL / JOB SPECIFIC KNOWLEDGE AND ABILITIES:

• Intermediate to advanced proficiency with office software in the areas of word processing, spreadsheet, presentation, and email/calendar programs. Proficiency with databases is an asset.
• Experience using SAP is an asset.
• Thorough knowledge of current and effective office systems and procedures and information management principles.
• Excellent organizational skills with proven ability to prioritize competing priorities.
• Security Clearance Requirements: Applicants may be required to complete an employment security screening check.
  Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in adherence with current COVID-19 Public Health protocols.
  COMPETENCIES: Analytical Thinking, Communication, Customer Service, Organization and Planning, Teamwork and Cooperation, Values and Ethics, Valuing Diversity
  HOURS OF WORK: 8:00am – 4:00pm, Monday – Friday, 35 hours per week. Some overtime may be required.
  WORK LOCATION: Burnside Transit Centre, 200 Ilsley Avenue, Dartmouth, NS.
  SALARY: NU1, Non-Union, $43,790 to $56,670. Salary to commensurate on education and experience.
  CLOSING DATE: Applicants will be received up to 11:59pm on Sunday, November 3,2024.
  Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview/ testing will be contacted.
  During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
  (position #72281361)

• Perform registrar functions for Halifax Transit’s accredited training program.
• Assist Senior Trainer with developing annual training calendar; maintain training schedule including tracking and communicating changes to delivery schedule; prepare training notices to communicate training opportunities to employees.
• Register participants in training courses for continuous and remedial training, record and track attendance.
• Work with Senior Trainer and relevant Supervisors to register employees in mandatory training, minimizing impact to service schedules while ensuring timely delivery of required training.
• Prepare and issue certificates of completion for participants in training courses
• Assist with training logistics such as preparing copies of training materials, booking training rooms, etc.
• Provide support for safety awards program.
• Collect and track eligibility data from various divisions within Halifax Transit for the annual safety awards program, ensuring accuracy of information.
• Assist with event planning and related logistics for the safety awards.
• Liaise with Safety Services Nova Scotia to coordinate procurement of safety award pins.
• Maintain collision database, enter data, and assist in the preparation of reports.
• Maintain accident/incident, claims and safety-related records for Metro Transit. Prepares individual letters to employees, which includes confidential information, and makes requests to collect video and other evidence to support the investigation process.
• Compile information for safety and training reports and presentations.
• Provide support to accident appeal process.
• Receive and log appeals
• Schedule meetings for the appeal committee
• Respond to questions from employees
• Assist the Accident and Claims Coordinator with ensuring WCB reports are complete and submitted to the Worker’s Compensation Board as per legislative requirements.
• Provide back-up administrative support to the Joint Occupational Health and Safety Committee, including coordinating meeting schedules; recording of minutes; tracking of action items; and the distribution of communications.
• Perform other related duties as required.