Program Coordinator, Info Mgmt and Donor Svcs

at  Yale University

REQUIRED EDUCATION AND EXPERIENCE

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

REQUIRED SKILL/ABILITY 1:

Proficiency with Microsoft Office (including Excel, PowerPoint, Word, and Outlook), and complex databases as well as aptitude for learning new systems and tools.

REQUIRED SKILL/ABILITY 2:

Excellent verbal and written communication, and data visualization skills. Writing and presentation samples requested at time of interview.

REQUIRED SKILL/ABILITY 3:

Well-developed interpersonal, organizational, analytical and problem-solving skills with strong customer service orientation and attention to detail.

REQUIRED SKILL/ABILITY 4:

Ability to work independently and as part of a team, and to handle multiple tasks simultaneously with minimal supervision.

REQUIRED SKILL/ABILITY 5:

Professionalism, maturity, and ability to effectively work with staff at all levels and maintain strict confidentiality of information. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

Proven experience in higher education advancement services or fundraising organization. Proven experience with Blackbaud CRM (or other fundraising and relationship management systems).

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.