Program Coordinator

at  Jhpiego

Overview:
The Reaching Impact, Saturation, and Epidemic Control (RISE) project is a multi-year global project funded by the United States Agency for International Development (USAID) working with countries to achieve a shared vision of attaining and maintaining epidemic control, with stronger local partners capable of managing and achieving results through sustainable, self-reliant, and resilient health systems. RISE South Africa is hiring several positions to fulfill the project mandate. The Program Coordinator role is a Jhpiego position funded for one year with the possibility of extension. Under the direction of the Senior Program Officer for a USAID-funded Global Vaccine Access (GVAX)/ COVID-19 and Global Health Security (GHS) project in South Africa.
The Program Coordinator will help manage the programming, logistical, financial, and administrative duties necessary for Jhpiego activities. This involves assisting with program administration, such as scheduling team meetings and preparing and/or editing program reports and PowerPoint presentations.

Responsibilities:

• Provide programmatic and administrative support in the design, implementation and monitoring of project activities.
• Support monitoring every step of the project for successful completion.
• Assist with the preparation and monitoring of project budgets.
• Order necessary supplies and training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites/teams in a timely manner.
• Responsible for recording and disseminating program meeting minutes.
• Ensure that required technical and administrative reports are submitted in a timely way.
• Assist with the organization of meetings, field visits, and other activities.
• Assist with maintaining the management calendar and keeping it up-to-date.
• Assist with gathering technical updates for program planning, training, components of evaluations, and other studies on related programs.
• Identify best practices and procedures to inform future programming.
• Assist in the preparation of monthly, quarterly, and annual work plans.
• Assist with other programmatic and administrative duties as required.

ABILITIES, KNOWLEDGE, AND EXPERIENCE:

• Knowledge: (functional or technical: i.e. finance, program planning, and public healthcare standards, health systems).
• A firm understanding of COVID-19, GHS, and health-related issues, with a global focus is necessary.
• Abilities/Skills: (action, i.e. negotiate, manage, exercise independent judgment).
• A broad variety of programmatic, administrative, financial, and computer skills (including MS Word, Excel, PowerPoint, and Outlook), which may need to be acquired through very quick learning.
• Ability to prioritize and complete tasks in a timely manner.
• Experience in team working and multi-cultural staff.
• Excellent organizational skills.
• Ability to travel to support and monitor program activities.

• Provide programmatic and administrative support in the design, implementation and monitoring of project activities.
• Support monitoring every step of the project for successful completion.
• Assist with the preparation and monitoring of project budgets.
• Order necessary supplies and training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites/teams in a timely manner.
• Responsible for recording and disseminating program meeting minutes.
• Ensure that required technical and administrative reports are submitted in a timely way.
• Assist with the organization of meetings, field visits, and other activities.
• Assist with maintaining the management calendar and keeping it up-to-date.
• Assist with gathering technical updates for program planning, training, components of evaluations, and other studies on related programs.
• Identify best practices and procedures to inform future programming.
• Assist in the preparation of monthly, quarterly, and annual work plans.
• Assist with other programmatic and administrative duties as required