Program Coordinator Max Planck (18 Month Term)

at  University of Toronto

Date Posted: 09/26/2024
Req ID: 39883
Faculty/Division: Faculty of Applied Science & Engineering
Department: Max Planck-University of Toronto Centre for Neural Science and Technology
Campus: St. George (Downtown Toronto)
Position Number: 00049848

ABOUT US:

The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world’s most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change makers to unlock the future’s boundless potential.

ESSENTIAL QUALIFICATIONS:

• Bachelor’s Degree in Biomedical Engineering, Neuroscience, Basic Science or acceptable combination of equivalent experience
• Minimum three years of experience in student service and student advising
• Experience coordinating programs and advising students on program requirements
• Demonstrated experience coordinating events and workshops
• Experience drafting and editing communication and promotional materials; updating social media outlets and websites
• Experience managing calendars on behalf of senior leadership an d supporting committees
• Advanced proficiency in MS Office Suite, Word Press, content management systems and various social media platforms
• Excellent communication (written and oral) skills
• Strong client-service orientation skills
• Effective problem solver with exceptional organizational and time management skills
• Must have initiative and the ability to effectively deal with a variety of tasks and strict deadlines
• Ability to frequently adjust priorities
• Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Advising students on program and/or course requirements by probing and providing a range of options and possible consequences.Providing detailed information on program eligibility, requirements, procedures, policies and deadlines
• Acting as the first point of contact for general enquiries by students, researchers, faculty members and the general public related to the MPUTCRespond to enquiries within the defined scope of the role and redirecting as appropriate
• Provide administrative support for joint research projects between U of Toronto and the Max Planck Society under the MPUTCAssist in the preparation of grant applications and scientific writing
• Administer grants and funding sources supporting the activities of the MPUTCAnalyzing service delivery and/or internal processes and recommending improvementsCoordinating meeting schedules, agendas, materials, action and follow-up itemsLiaising with stakeholders to coordinate space andresource requirementsDetermining logistical details and activities for events and/or programming
• Organize a distinguished lecture series and an annual workshop
• Create and maintain an online website and social media presence for the MPUTCCreate and maintain an online portal for the students and researchers to apply for MPUTC fellowshipsCreating and editing documents and content for brochures, newsletters, websites and/or handbooks
• Administer fellowships for graduate students and post-doctoral fellowships, and short-term exchange visitors in Canada and internationally
• Track and document expenses and financial commitmentsOrdering supplies, making purchases, and arranging catering

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Accountable
• Communicator
• Efficient
• Problem solver
• Resourceful
• Self-directed
  Closing Date: 10/06/2024, 11:59PM ET
  Employee Group: USW
  Appointment Type: Grant - Term
  Schedule: Full-Time