Program Coordinator (Planning & Development Officer 1(A)-(B)-2(A)-(B))

at  Province of Nova Scotia

Department: Municipal Affairs and Housing
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 19-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. Municipal Affairs provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas including land use planning, budget planning and finance, infrastructure development, policy and program development.
The Department of Municipal Affairs and Housing is also responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challenges

PRIMARY ACCOUNTABILITIES

Reporting to the Program Lead, you’ll play a key role in administering our project funding programs to ensure successful delivery to our clients.

Key responsibilities include:

• Program Support: Assist with launching new application rounds, tracking and reviewing applications, drafting terms and conditions for grant approvals, and maintaining comprehensive project records.
• Guidance for Applicants: Provide essential support to applicants by communicating and updating program guidelines and terms, guiding them through the application process, and addressing project-specific questions for approved projects.
• Reporting and Communication: Prepare reports, presentations, and briefing notes for senior management, covering individual project issues, as well as the overall progress and outcomes of each program.
• Contract and Compliance Management: Draft contracts and amendments, conduct occasional site visits to monitor project progress, assess risks, and prepare necessary correspondence and financial reports.

Your contributions will ensure the smooth, compliant, and effective delivery of funding programs, supporting essential community infrastructure and development.

QUALIFICATIONS AND EXPERIENCE

A Bachelor’s degree in Commerce or a related field is required, along with at least one (1) year of experience in program administration.

You must demonstrate:

• The ability to develop and implement effective program policies and procedures.
• Exceptional organizational and time-management skills to handle multiple projects and deadlines efficiently.
• Proficiency in data entry and database management.
• Strong problem-solving skills, a keen eye for detail, and analytical skills to assess applications.
• Outstanding communication skills and the ability to prepare comprehensive reports, contracts, briefing notes and impactful presentations.
• Ability to work both independently and collaboratively within a team.
• Competence in Microsoft Office Suite (Word, Excel, PowerPoint).

While not required, it is highly desirable if you have:

• Experience working with federal and provincial grant programs related to municipal capital infrastructure.
• Familiarity with municipal government processes and infrastructure projects.
• A working knowledge of provincial environmental regulations, provincial procurement policy, aboriginal consultation, and the Municipal Government Act.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

• Program Support: Assist with launching new application rounds, tracking and reviewing applications, drafting terms and conditions for grant approvals, and maintaining comprehensive project records.
• Guidance for Applicants: Provide essential support to applicants by communicating and updating program guidelines and terms, guiding them through the application process, and addressing project-specific questions for approved projects.
• Reporting and Communication: Prepare reports, presentations, and briefing notes for senior management, covering individual project issues, as well as the overall progress and outcomes of each program.
• Contract and Compliance Management: Draft contracts and amendments, conduct occasional site visits to monitor project progress, assess risks, and prepare necessary correspondence and financial reports