Program Coordinator

at  Regional Municipality of Wood Buffalo

Requisition ID: 3010
Affiliation: CUPE Municipal
Position Type: Permanent Full Time
Number of Openings: 1
Bi-weekly Working Hours: 80 hours bi-weekly
Shift/Work Schedule: Monday to Friday
Department/ Branch: Project Management Office
Job Location: Fort McMurray
Pay Level: PL13
Start Rate: $ 53.16
Permanent Rate: $ 62.65 (Permanent rate effective after completion of probation)
COLA: Bi-Weekly - $480
Posted (dd/mm/yyyy): 11/01/2025
Closing Date (dd/mm/yyyy): 02/02/2025
Posting Type: Internal and External

GENERAL DESCRIPTION:

Under general supervision, the Program Coordinator provides support in the execution of capital projects to meet established deadlines and budget. This includes providing technical project management support and analyzing project information to prepare reports and other documentation.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated knowledge and understanding of the principles, processes, and requirements for strategic planning and project management.
• Proficiency in capital project financial reporting.
• Ability to work independently with minimal supervision and to effectively schedule work in order to meet deadlines.
• Strong verbal and written communication skills, including the ability to communicate respectfully with co-workers and external contacts.
• Ability to maintain composure and diplomacy in a demanding work environment.
• Ability to analyze information from a variety of sources, prepare comprehensive reports, and remain current with new technology and industry practices.
• Ability to work well under pressure and adjust to shifting priorities.
• High proficiency in Microsoft programs (Excel, Access, Word, Visio, Project, and PowerPoint), Project Management Information Software (PMIS) and SAP.

EDUCATION AND EXPERIENCE:

• Degree in Business Administration with three (3) years of comparable experience coordinating projects, reviewing capital project financial reporting, and working with project financial reporting systems and processes.

OR

• Diploma in Business Administration with eight (8) years of comparable experience coordinating projects, reviewing capital project financial reporting, and working with project financial reporting systems and processes.
• Project Management education courses from a Project Management Institute (PMI) registered education provider is required, and the incumbent must meet one of the following criteria:
• Hold with a Certified Associate in Project Management (CAPM) certificate; a Project Management Professional (PMP) certification; or have completed a minimum of three (3) accredited project management courses from a (PMI) registered education provider (i.e., Certificate of Completion – Level 1 in Project Management).
• PMP certification or CAPM is preferred.
• Extensive experience with SAP in project systems, project management software and Microsoft Office are required.
• Experience in contract administration and procurement are required.

• Prepare, analyze, evaluate, and coordinate status reports, progress updates, council reports and other required project reports for the project team, management, and senior leadership.
• Prepare and maintain the project deliverable process for each project (project management plan, work plans, budget and change requests, issues, and risk logs), seeking approval when required.
• Utilize, manage, and adhere to project delivery standards and processes in support of projects.
• Communicate and provide project related information to external stakeholders.
• Prepare presentations relating to project locations, scope of work, life cycle change analysis, and impacts on the capital budget.
• Utilize program management software for real time reporting and to confirm financial and scheduling accuracy.
• Provide finance and program management software assistance and guidance to colleagues as required.
• Analyze project costs and budgets, cost forecasting, cost to complete, estimate at completion, cash flow projections, and variance reports.
• Reconcile the allocation of budget funds to projects, and review and confirm correct financial coding are in place.
• Coordinate and assist with the resolution of financial issues between Project Managers and consultants.
• Work with other departments on the deployment of standardized project management tools and templates.
• Support the development and revision of department templates, training manuals, forms, and procedures.
• Other related duties.