Program Manager

at  Princeton University

Overview:
The Council of the Humanities at Princeton University welcomes candidates for a Program Manager, to start immediately. Applications received by August 15, 2024 will receive full consideration and the position will remain open until filled.
The “Humanities Council” fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are known by faculty, students, and distinguished visitors as a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, and diversity, equity, inclusion, and access.
Responsibilities:
Under the supervision of Faculty Directors and the Executive Director, the Program Manager will be responsible for three or four academic interdisciplinary humanities programs (for example, the Program in the Ancient World, the Program in Italian Studies, and the Committee for Renaissance and Early Modern Studies.) In addition, the manager oversees other Council initiatives, events, committees, or monthly discussion groups as needed (e.g., Behrman Fellows, international or domestic break trips).
The manager is responsible for day-to-day operations of the programs, supports faculty directors with tracking of graduate certificates, strategic planning for program priorities, and implementation of activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project management. In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Humanities Council is a collaborative team and the Program Manager will likely be asked to assist with planning international trips, projects, and shared initiatives.

The Program Manager’s key responsibilities are:

• Academic Management
• support faculty directors, program faculty and Executive Committees, to maintain, develop, and evolve academic and certificate programs
• maintain records of students and alumni; track progress toward certificate/minor; manage allotted teaching budget
• prepare appointment forms and offer letters; onboard new instructors and visiting faculty
• ensure compliance with University and external regulations
• meet university and department academic deadlines
• create and conduct surveys of students, analyze data for planning and presentation purposes
• Financial Management
• manage several discrete program budgets, including short- and long-term financial commitments
• track and report expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
• maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies
• Administrative and Project Management
• prepare materials for committee agendas, including ballots, web submission portals
• track and archive Fellow nominations, applications, letters of endorsement, and other correspondence; assemble materials for appointment dossiers
• provide logistical and planning support for occasional international and domestic break trips
• provide support as needed for routine functions of the Council central office (e.g., mail, signage, office supplies, space management), supporting leadership and staff in Joseph Henry House (e.g., shared calendars, projects)
• participate in staff meetings and communicate effectively with supervisors, peers, and administrative staff
• Events Management
• manage logistics for large events, workshops, reading groups, committee meetings, information sessions, advising fairs, Open Houses, and other events as needed
• work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
• collaborate with the Council’s communications manager and other program managers on scheduling to manage staff capacity and avoid audience conflicts
• Communications Management
• responsible for timely communications regarding activities, events, and deadlines
• work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
• manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media

Qualifications:

Essential Qualifications

• Bachelor’s degree or equivalent
• Minimum 5 years’ experience with managing projects in an academic or related environment
• Ability to communicate effectively with faculty, staff, University departments, and external agencies
• Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
• Proficiency with Microsoft Office (Word, Excel) and experience with websites or publications
• Ability to work autonomously and collaboratively in a shared office environment
• Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
• Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
• Able to be flexible in an environment of innovation and new initiatives
• Attention to detail, especially as it relates to financial management
• Excellent judgment and the ability to handle confidential information are necessary
• Ability to work occasional evenings is needed. Position may occasionally require a flextime schedule to cover events.

Preferred Qualifications

• Academic work experience and/or academic training in the arts and humanities
• Familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Mid-Senior Level : #LI-ZY

• Academic Management
• support faculty directors, program faculty and Executive Committees, to maintain, develop, and evolve academic and certificate programs
• maintain records of students and alumni; track progress toward certificate/minor; manage allotted teaching budget
• prepare appointment forms and offer letters; onboard new instructors and visiting faculty
• ensure compliance with University and external regulations
• meet university and department academic deadlines
• create and conduct surveys of students, analyze data for planning and presentation purposes
• Financial Management
• manage several discrete program budgets, including short- and long-term financial commitments
• track and report expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
• maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies
• Administrative and Project Management
• prepare materials for committee agendas, including ballots, web submission portals
• track and archive Fellow nominations, applications, letters of endorsement, and other correspondence; assemble materials for appointment dossiers
• provide logistical and planning support for occasional international and domestic break trips
• provide support as needed for routine functions of the Council central office (e.g., mail, signage, office supplies, space management), supporting leadership and staff in Joseph Henry House (e.g., shared calendars, projects)
• participate in staff meetings and communicate effectively with supervisors, peers, and administrative staff
• Events Management
• manage logistics for large events, workshops, reading groups, committee meetings, information sessions, advising fairs, Open Houses, and other events as needed
• work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
• collaborate with the Council’s communications manager and other program managers on scheduling to manage staff capacity and avoid audience conflicts
• Communications Management
• responsible for timely communications regarding activities, events, and deadlines
• work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
• manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social medi