Program Manager

at  Queens University

Program Manager
About Queen’s University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the Director in the Sinclair Cancer Research Institute (SCRI),the Program Manager will focus on advancing priority areas such as the bladder cancer research team funded by a Terry Fox Research Institute Program Project grant (TFRI PPG) award (2024-2030). The Program Manager will be responsible for management and day-to-day support of all TFRI PPG activities, including organizing and leading scientific discussions in group meetings, following up on relevant action items discussed, completing all required reporting, establishing research milestones, and developing suitable knowledge translation and outreach plans. The incumbent will also support the advancement of research innovation. The Project Manager will provide administrative and logistical support for research innovation funding initiatives, including helping facilitate pilot funding competitions of the SCRI cancer research innovation fund (SCRI CRIF) using expert external reviewers to evaluate grants, and helping to develop team-based research infrastructure grants to address needs within core facilities (eg. Canadian Foundation for Innovation, CFI).
Job Description

REQUIRED QUALIFICATIONS:

• Doctorate (PhD or MD) degree in biomedical sciences with post-doctoral training in cancer biology.
• Minimum of five years of work experience in project management, or a similar role, in a research organization.
• In depth knowledge of and experience in biomedical, cancer and/or pathology research.
• Demonstrated ability to successfully launch and manage innovative multi-stakeholder translational research initiatives.
• Good knowledge of university structure, policies and procedures.
• Demonstrated business administration skills, including financial management and project management is an asset.
• Experience in website development is an asset.
• Experience in producing effective content for social media is an asset.
• Consideration may be given to an equivalent combination of education and work experience.

SPECIAL SKILLS:

• Excellent interpersonal and communication skills, both oral and written.
• Attention to detail and ability to manage multiple deadlines and projects simultaneously.
• Self-motivated, self-directing with a demonstrated ability to function independently, responsibly, and significantly contribute to a positive work environment.
• Proven ability to think and work strategically and take initiative.
• Analytical, interpretive and problem-solving skills. Ability to synthesize data from a wide variety of sources.
• Ability to analyze and present financial data.
• Ability to maintain excellent stakeholder relations with University researchers and staff through professional conduct, communications and attitude at all times.
• Ability to exercise sound judgment, maturity, tact and discretion.
• Advanced administrative skills, including the use of computers for data analysis, information distribution, reporting, word processing, spreadsheet and database management.
• Ability to adapt to and implement new technologies.
• Demonstrated ability to facilitate collaboration amongst multiple groups.

• Serve as the point-of-contact for the TFRI PPG by being available to provide information and advice regarding human, material and infrastructure resources available through the program.
• Support TFRI PPG team members to develop and operationalize their collaborative research program.
• Support TFRI PPG networking activities, including stakeholder engagement, event planning, and interactions with collaborators in Ontario, Canada and globally.
• Work with the PPG core director and staff to facilitate all aspects of complex molecular profiling studies, including patient identification and consent, clinical data collection, storage, and sharing, tissue processing, sequencing, spatial profiling, bioinformatic analysis, and reporting.
• Manage or lead the submission, approval and maintenance of research ethics approvals, animal use approvals and other regulatory documents as required to deliver TFRI PPG research objectives.
• Organize TFRI PPG and stakeholder teleconferences/meetings to support program planning and management, including setting the agenda and preparing meeting minutes and following up on action items.
• Provide input and advice on future operating and infrastructure grants related to TFRI PPG research themes.
• Serve as main organizer of TFRI PPG trainees and support fellowship applications.
• Develop and track timelines, including metrics, deliverables and milestones, to ensure successful execution of TFRI PPG activities.
• Develop and manage resources including budget, and material and equipment requirements for TFRI PPG and modify on a regular basis to ensure accuracy and manage changes.
• Develop, execute and submit periodic financial and progress reporting including the annual reporting of key performance indicators (KPIs) required by project funders
• Support SCRI leadership in developing and implementing grants that support research innovation and collaboration.
• Working with the SCRI Director, develop and support all aspects of SCRI CRIF program, including the request for applications, collection and processing of all submissions, peer review, funding agreements, transfer of funds and reporting.
• Working with faculty and university communications team, provide regular content updates on research activities that promote awareness of TFRI PPG and SCRI via email campaigns, website and social media channels.
• Provide work direction, and technical/functional guidance to staff. Schedule and assign work, and oversees its completion. Coordinate and monitor workflow.
• Schedule and approve, or recommends the approval of, employees’ hours of work, overtime and absences. Monitor and oversee employee attendance.
• Participate in screening and interviewing job candidates, and providing input into staff selection.
• Review assignments and provides feedback on work to employees. Provide input on work performance to management staff.
• Provide orientation and on-the-job training to employees in the unit. Provide coaching and feedback on work quality issues, providing related day-to-day supervision. Escalate unresolved performance and/or disciplinary matters to management.