Program Officer, International Languages Elementary/African Heritage Program

at  Toronto District School Board

SPECIAL REQUIREMENTS:

• Provision of own vehicle for Board Business. Requires regular travel across the TDSB; andWill be required to conduct site visits (this includes day, evening and weekend programs).
• 
  Work Year: 12 Month
  Hours: 35 Hours
  Location: John Polanyi Collegiate Institute
  Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

SUMMARY OF DUTIES:

• Responsible for overseeing the day to day operations of a designated number of program sites and classes (remote and in person learning);
• Responsible for the hiring, supervision and evaluation of instructors and site support staff;
• Provide supervision and direction to Instructional and support staff, within assigned portfolio;
• Host regular meetings with staff to discuss and share information;
• Conduct regular online and in person school visits and classroom observations to support instructors and support staff;
• Visit online and in person classrooms regularly to observe student engagement, lesson planning and to interact with students and instructors;
• Provide ongoing coaching and support with respect to current online and in person teaching methodologies and curriculum to incorporate best practices for learners and instructors;
• Assist instructors in implementation of in person and online assessment and evaluation tools;
• Assist and coach instructors to complete progress reports each term; review, edit and provide feedback to ensure accurate reports;
• Identify and conduct in person and online professional development activities for instructional and support staff;
• Working with the Program Coordinator to oversee the use of TDSB’s International Languages – Elementary Curriculum by instructors and to support the development of student centered learning;
• Assist and coach instructors in using TDSB ILE/AH materials to ensure that ideas and resources are consistent and shared amongst the program;
• Monitor, provide feedback and support for classroom lesson planning and student portfolios;
• Ensure a full staff complement each day in assigned sites and co-ordinate the calling of staff to ensure class coverage;
• Ensure that staff comply with TDSB policies, procedures and requirements, including relevant Collective Agreements;
• Oversee online and in person student intake, monitor class enrolment, and check Ministry attendance registers;
• Determine staff assignments in accordance with collective agreements for assigned sites in portfolio to meet the needs of the program;
• Assist in coordinating the collection and reporting of statistical and financial data for budget, program development and planning, prepare reports as required;
• Coordinate administrative procedures such as payroll, materials fees collection, in accordance with TDSB policies and procedures;
• Manage materials and resources budget for assigned classes and program sites in area and allocate budgets on a site by site basis;
• Facilitate and evaluate feedback from stakeholders to improve programming and ensure it is meeting students’ learning needs;
• Liaise with TDSB staff and communities;
• Ensure that health and safety standards are met within the portfolio of assigned sites, including the planning and regular implementation of emergency site evacuation drills;
• Participate in planning and coordinating special events and keep the Program Manager informed of activities;
• Participate in projects that enhance the Board’s profile;
• Meet with staff, students and parents who have attendance, performance or behavior problems (may be required to mediate/resolve disputes);
• Resolve issues through communication with school Principals and caretaking, and refer unresolved issues to the Program Managers;
• Assist in the promotion of programs, including through print and online tools;
• Meet with the school council representatives as required;
• Provide leadership in fostering diversity, equity and inclusiveness in the development and implementation of programs and services; and
• Other duties as assigned.
• Three year community college diploma in a related discipline with three years’ experience in a progressively responsible related position, or an equivalent combination of education and experience;
• Proven leadership and supervisory capabilities;
• Understanding of and ability to apply online and in person learning and assessment strategies and theories
• Knowledge and understanding of how children learn a second language;
• Computer literate (Online learning management systems (ex Google Classroom), internet, email, Google Apps in word processing, spreadsheet, databases, familiarity with employee human resources/financial information systems);
• Comfort operating/managing in a unionized environment;
• Demonstrated communication, project management, interpersonal and mediation/conflict management experience;
• Experience working with budgets;
• Familiarity with TDSB Policies and Procedures as they pertain to Equity, Health and Safety legislation and requirements;
• Proven ability in promoting equitable practices which value inclusiveness and diversity;
• Experience working with variety of communities, community groups, committees and government agencies; and
• Conflict resolution and problem solving experience.

Reporting to the Program Manager, the Program Officer, International Language Elementary/African Heritage Program will be responsible for overseeing the day to day operations for a designated number of ILE/AH program sites consisting of ILE/AH classes (remote and in person learning) to ensure:

• all program procedures are being followed;
• curriculum resources are available and accessible;
• learner centered curricula are developed;
• responsible for hiring, supervision and evaluation of instructors