Programme Assistant for Communications

at  unfpa

THE POSITION:

The Programme Assistant for Communications is based in the Regional Office (RO) for Latin America and the Caribbean. Under the overall guidance and direct supervision of the Regional Communications Adviser (RCA) and with a dotted line to the Regional Resource Mobilization and Partnerships Adviser (RMA), the Programme Assistant for Communications provides research, administrative and secretarial support, maintaining full confidentiality in all aspects of the assignment, adhering protocol procedures, managing information flow, and ensuring follow up on deadlines and commitments. The Programme Assistant also works in close collaboration with the Operations Manager and their r team to ensure timely support on operational matters.
Internal partners include assistants to the Regional Director, Deputy Regional Director and additional regional advisors; the regional network of communications staff; and the Sub-regional Office (SRO) in the Caribbean, Country Offices (COs) and HQ staff. External partners include service providers, consultants, journalists, NGOs/IGOs, donors, and other UN agencies.

HOW YOU CAN MAKE A DIFFERENCE:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

EDUCATION:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

KNOWLEDGE AND EXPERIENCE:

• Strong organizational, interpersonal, communication, and administrative skills.
• Proven ability to manage work routines and processes with minimal supervision.
• Experience in planning and managing public events.
• Proficient in Microsoft Office and Google Workspace tools.
• Previous experience within the UN is an advantage.
• Experience using Enterprise Resource Planning (ERP) is an asset.
• Knowledge of UNFPA mandates, policies, and guidelines is an asset.

OTHER DESIRABLE SKILLS:

• Initiative, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.

JOB PURPOSE:

The incumbent will provide communications, administrative and secretarial support. They also ensure facilitation of knowledge building and management, and logistical support.

YOU WOULD BE RESPONSIBLE FOR:

• Communication and Information Management
• Event and Project Support
• Administrative and Executive Support