Project Accounting Administrator

at  Powertech Labs

Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions, specialised testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean future will be driven by electric and hydrogen power, and we will help get there.

We are always guided by our values as a global clean-technology and engineering company:

• Safety: This top everything. We do our work safely or we do not do it at all.
• Challenges: We ready ourselves for the hardest challenges – through attaining accreditations, developing industry-leading innovative products & services, investing in our labs, hiring great people, and making them better.
• Diverse Teams: We are strongest together and capitalize on our varied attributes – together we are more than the sum of parts.
• Our Customers: Customers fuel this company and we constantly work with them to earn and retain their trust and loyalty. We expect that our customers hold us accountable to our commitments.
• Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to what we do.

Duties

• Controls the project accounting and billing system by assisting project leaders to establish and organize large project accounts by: reviewing and interpreting contracts; investigating and obtaining explanations of discrepancies in the accounting records and performing associated accounting procedures to correct discrepancies; providing explanations, guidance to project leaders related to project accounting system to insure accurate financial records are maintained; and providing user support for the system by operating a project accounting helpline.
• Maintains the project accounting and billing system by controlling and entering associated charges, costs and fees; providing accurate and up to date information regarding status of projects; preparing accounting entries for foreign exchange on US and international clients; and identifying and implementing adjustments to ensure corporate financial statements are correct.
• Prepares and produces invoices for Powertech clients and investigates and resolves internal and external complaints/enquiries related to Powertech billings and other related accounting records. Liaises with technical staff to ascertain billing and related information within specified deadlines.
• Prepares and submits custom financial reports regarding status of projects to clients and project leaders.
• Maintains the accounts receivable and cash receipts system by: posting and tracking hold-backs, unearned revenue, royalties payable and sundry income; and monitoring and reconciling associated general ledger accounts and bank reconciliations.
• Collects overdue receivables by: reviewing to determine reasons for non-payment; liaising with client to persuade them to pay in a timely manner and determining required action to collect past due accounts; and determining levels of credit for clients and monitoring individual credit limits by gathering information relevant to customers credit worthiness and relaying information to staff.
• Recommends revisions and modifications for the project accounting system to the system Programmer. Performs system testing and provides system training to technical staff on system operation.
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

Qualifications

• College certificate in a relevant field of study
• Two (2) years of experience in a clerical accounting position where experience has been gained using project accounting, billing and accounts receivables systems (such as SAP) and office software applications.

This role will provide accounting and administrative support to a team of Project leaders and Engineers. The ideal candidate will be a team player who is proactive, able to multi-task, prioritize work and meet tight deadlines.
Administrative duties include data entry, reception, scanning, travel booking and document management. Accounting duties include invoicing, project set up and close out, journal entries and contract review.

Applicants with additional post-secondary course work in basic accounting and project management will be an asset. As part of the selection process, applicants may be required to take a written test/assessment.

• Excellent oral and written communication and presentation skills.
• Excellent organizational and time management skills and the ability to positively interact with technical and non-technical internal and external customers.
• Intermediate/Advanced skills in Excel.

Job status : Full time Regular
Job group : 7
Job code : HEA6AL
Job location : Surrey - resident role / in office
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• Controls the project accounting and billing system by assisting project leaders to establish and organize large project accounts by: reviewing and interpreting contracts; investigating and obtaining explanations of discrepancies in the accounting records and performing associated accounting procedures to correct discrepancies; providing explanations, guidance to project leaders related to project accounting system to insure accurate financial records are maintained; and providing user support for the system by operating a project accounting helpline.
• Maintains the project accounting and billing system by controlling and entering associated charges, costs and fees; providing accurate and up to date information regarding status of projects; preparing accounting entries for foreign exchange on US and international clients; and identifying and implementing adjustments to ensure corporate financial statements are correct.
• Prepares and produces invoices for Powertech clients and investigates and resolves internal and external complaints/enquiries related to Powertech billings and other related accounting records. Liaises with technical staff to ascertain billing and related information within specified deadlines.
• Prepares and submits custom financial reports regarding status of projects to clients and project leaders.
• Maintains the accounts receivable and cash receipts system by: posting and tracking hold-backs, unearned revenue, royalties payable and sundry income; and monitoring and reconciling associated general ledger accounts and bank reconciliations.
• Collects overdue receivables by: reviewing to determine reasons for non-payment; liaising with client to persuade them to pay in a timely manner and determining required action to collect past due accounts; and determining levels of credit for clients and monitoring individual credit limits by gathering information relevant to customers credit worthiness and relaying information to staff.
• Recommends revisions and modifications for the project accounting system to the system Programmer. Performs system testing and provides system training to technical staff on system operation.
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job