Project Administrator/Coordinator - Accounting (Junior Level)

at  ERM Group

Project Administrator/Coordinator - Accounting (Junior Level)

Job Responsibilities:

• Communication with Project Managers and/or Partners on daily basis regarding the projects’ financial performances,
• Ensure projects are monitored, status maintained and validity in the system within the necessary time frames,
• Ensure the invoices are raised and issued to client on regular basis, i.e. each month, or once milestone stage reached,
• Upload invoices to client procurement portals
• Assisting the Project team with their timesheet/expense’s issues in the projects
• Assist Project Managers/Partners with:
• Ensure new clients are set up accurately with appropriate credit check approvals,
• Project set up, budgets and rates are properly setup and applied along with any ongoing project administration,
• Ensure all documentation and communication is conducted as per the Company objectives, policies, and procedures,
• Clearing projects variances on weekly basis,
• Ensure any company owned equipment and/or mileage claims are posted in the projects in the timely manner,
• Reporting and other functions as required,
• Ensure any completed project is fully reconciled and closed properly in the system.
• Support the annual financial audit process, including collating any requested project documentation
• Ad-hoc tasks as required

Job Requirements:

• Tertiary Qualified in Accounting/Finance.
• Minimum 1 year of demonstrated experience in a finance support role.
• Proficient in the use of Microsoft Outlook and Microsoft Office (Word, Excel, MS Project).
• Proven ability to work with minimal supervision and collaboratively with your colleagues.

Skills

• Use general technical or subject matter knowledge to contribute to deliverables
• Escalate work related problems or queries as appropriate to ensure timely and swift resolutions
• Follow prevailing authorization processes, policies and practices for all aspects role
• Be a keen participant in own career development, including contributing to appraisals and development plans.
• Respond to team or internal client queries in an accurate, effective and timely manner
• Proven ability to verify information for accuracy and relevance.
• Highly motivated with a quality focus, attention to detail, and problem-solving skills.
• Strong collaboration and communication skills.
• Ability to work with a range of stakeholders to achieve positive outcomes for all ERM staff.
• Ability to prioritize and work effectively under pressure without compromising on quality.

Who We Are:
As the world’s leading sustainability consulting firm, ERM is uniquely positioned to contribute to the environment and society through the expertise and energy of our employees worldwide. Sustainability is what we do, and is at the heart of both our service offerings and how we operate our business. For our people, our vision means attracting, inspiring, developing and rewarding our people to work with the best clients and on the biggest challenges, thus creating valuable careers. We achieve our vision in a sustainable manner by maintaining and living our ERM values that include Accountability, Caring for our People, Client Focus, Collaboration, Empowerment, and Transparency.
ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.
ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status or disability status.
Thank you for your interest in ERM

• Communication with Project Managers and/or Partners on daily basis regarding the projects’ financial performances,
• Ensure projects are monitored, status maintained and validity in the system within the necessary time frames,
• Ensure the invoices are raised and issued to client on regular basis, i.e. each month, or once milestone stage reached,
• Upload invoices to client procurement portals
• Assisting the Project team with their timesheet/expense’s issues in the projects
• Assist Project Managers/Partners with:
• Ensure new clients are set up accurately with appropriate credit check approvals,
• Project set up, budgets and rates are properly setup and applied along with any ongoing project administration,
• Ensure all documentation and communication is conducted as per the Company objectives, policies, and procedures,
• Clearing projects variances on weekly basis,
• Ensure any company owned equipment and/or mileage claims are posted in the projects in the timely manner,
• Reporting and other functions as required,
• Ensure any completed project is fully reconciled and closed properly in the system.
• Support the annual financial audit process, including collating any requested project documentation
• Ad-hoc tasks as require