Project Administrator Local

at  Coast Construction Group

Coast Construction Group is a general contractor engaged in commercial construction in Washington and California with remote offices in the mid-west and projects nationwide. The company has been successful for 60 years working on both small- and large-scale construction projects, such as manufacturing, shipping & trucking facilities, industrial, Government, schools, tenant improvements, civil and medical projects and many more.
Our services include “Turnkey” design/build construction and bid/build construction, including general construction, civil work, and tenant improvement services as well as Architecture, Engineering, and full service permitting. In addition, we have a full staff of highly skilled tradesmen and management professionals. Coast can self-perform work or manage subcontractors with seasoned site superintendents and project managers.
Coast Construction Group has a company motto, “Built for Life.” This standard is seen in the quality projects we build and begins with the in-house design services through the warranty period. Repeat clients are a testimony to our success and desire for nothing but quality workmanship, accurate estimating, and excellent project management.

REQUIRED CRITERIA/EXPERIENCE

5-7 years min. of experience in customer service/administration.
Construction experience is preferred, but not required.

KNOWLEDGE, SKILLS, AND ABILITIES

Professional appearance and attitude, possessing strong verbal and written communication skills to represent Coast Construction Group in a positive and professional manner.
Thorough knowledge of coordination and scheduling
Proficient at reading, writing, and comprehending contractual legal documents and/or draft addendums.
PC literate for correspondence spread sheet tracking, and project management coordination, including basic skills with MS Office. MS Project a plus.
Demonstrates established and consistent methods of multi-tasking abilities and attention to detail.

• Assign job numbers, create binders, and create job files for all new prospective jobs with all pertinent information from owner/architect.
• Help Estimators/PM’s put together bid packages and organize bids as they come in.
• Review bid packages before they are sent to clients to ensure that all bidding requirements have been met and that the bid package is complete.
• Assist Estimators and PM’s in executing proposals to clients.
• Assist Estimators and PM’s in executing contracts with subcontractors.
• Collect monthly billing from Subcontractors and work with PM to ensure that billing is correct.
• Exporting Job Proposal in Sage when contracts are awarded and budget.
• Update job budget in Sage with help from PM.
• Manage subcontractor compliance ensuring that all necessary insurance and licensing is in place before their work begins.
• Assist PMs with writing and sending change orders to clients. Complete necessary steps in Sage software to mark change order as pending.
• Change status of pending change orders in Sage when response is received from client.
• When a client approves a change order, send corresponding change orders to all impacted subcontractors.
• Assists with sending and tracking submittals and RFI’s that have been approved by the PM.
• Assist PMs with assigned tasks.