Project Administrator

at  UGL Limited

UGL is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live.
Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies.
We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS:

• Experience in SAP purchasing and payroll functions essential
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

ABOUT US

UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance services within, rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies
At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.
Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.
DISCIPLINE: Project Administrator
PRIMARY LOCATION: Australia-NSW-North West & Hills District
WORK TYPE: Full-time

JOB PURPOSE:

To provide professional administration and documentation support to the projects as required.
Position is based in Rouse Hill.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

• Ensure a safe working condition is present for all employees, contractors and visitors
• Use appropriate personal protective equipment and safety systems such as job safety analysis, pre-work checklists and risk assessments
• Report hazards, incidents and accidents within company guidelines.
• Actively participate in regular learning and development programs to continually enhance and further develop skills and continuously improve capabilities and performance
• Assist with safety sectors of reports, tenders and proposals
• Purchase of materials, equipment and consumables including co-ordination of delivery to site
• SAP raising and maintenance of purchase orders, including goods receipt, journals and queries (incl processing through VIMS)
• Maintain site PEMS (Purchase and Expense Management System) records
• Conduct wages payroll administration
• Maintain a filing system of site documentation, ensure that information is available when required
• Proactively continuously monitor and evaluation systems and procedures specific to site works to ensure that they are up to date, compliant and up-to-date in line with best practice
• Project travel and accommodation procurer incl reconciliation of monthly statements
• Roster administration as well as setting up logins, ICT equipment, desk space, etc for new starters