Project Assistant

at  CBRE

JOB DUTIES AND TASKS:

1. Provides Administrative Support to Project Managers

• prepares and revises documents such as construction contracts, consultant agreements, proposal calls, Accommodation Proposals and Requests for Approvals and Services requiring knowledge of contract law, design and construction processes and Corporate policies and procedures
• prepares and processes advertisements for tender calls and publicly opens tender calls
• reviews tenders/initiates company searches and credit checks
• opens, updates and closes projects files and records
• researches and coordinates data to prepare Accommodation Proposals, Work Orders and Requests for Approvals and Services
• prepares and reviews documentation to ensure accuracy and completeness prior to attaching to invoice for Manager’s approval
• processes invoices including checking for accuracy and forwarding for approval
• receives cheques for contract documents, Performance Bonds, Statutory Declarations, and Certificates of Insurance
• compiles information and prepares Agricultural Land Exclusions Applications and Development Permit Applications
• assigns approved funds to PMU via inter-departmental work assignments
• reviews quotes from PMU for move, manage and commission
• monitors Corporate and developer build project schedules, coordinates holdover or lease termination arrangements

1. Other related duties

• exchanges information on projects with coworkers, consultants, clients and BCBC staff
• attends and prepares minutes for various meetings such as Account Team initial site
• meetings, project status/transfer meetings and public and community hearings
• arranges meetings relating to projects and procedures as required
• prepares cost data for input into budgets
• occasionally acts as a team leader on a rotational basis