Project Assistant

at  RCSI

Reporting To: Project Manager
Location: ERC Beaumont Hospital, and RCSI St Stephen’s Green, Dublin
Department: School of Medicine
Contract type/duration: Fixed Term - Three years
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2021-2024” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.
For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World university Rankings. We are proud that RCSI ranks fifth in the world for “Good Health and Well- being” in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose.

APPLICATION PROCESS

Please apply online with your CV and Covering Letter. Informal enquiries can be directed to Rebecca O’Brien (email: rebeccaobrien@rcsi.ie)
The closing date for applications is 3rd November.
Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI. Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position. RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do. This ensures we can all work and learn in an environment defined by dignity and respect. Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date. Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits. Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative

• Provide general administrative support to the Director of Curriculum and Project Manager.
• Manage project schedules, coordinate meetings, and maintain calendars for the team.
• Facilitate communication between different departments involved in the project.
• Organise and draft reports as requested.
• Prepare and distribute meeting agendas, take minutes, and track follow-up actions.
• Facilitate project implementation by working with the project team to User Acceptance Test (UAT) the required new IT systems to be utilized as part of the project delivery.
• Organise and manage project documentation, ensuring timely updates and secure storage of reports, presentations, and other materials
• Handle internal and external communication with project stakeholders, ensuring smooth and efficient information flow.
• Support the coordination of accreditation processes
• Performing such other duties as may be required