Project Contract Manager

at  ALSTOM

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the full-time Project Contract Manager for our 15 years maintenance metro train’s project in Bucharest we’re looking for?

YOUR FUTURE ROLE

Take on a new challenge and apply your contract and project management expertise in a new cutting-edge field. You’ll report to the South CEE CCM and work alongside the dynamic, professional and dedicated teammates.
You’ll provide guidance and leadership to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments. You will ensure proper record keeping and file preparation in support of robust claim files. Day-to-day, you’ll work closely with teams across the business (project management, engineering, industrial, quality, different support functions, etc).

We’ll look to you for:

• Ensuring application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
• Preparing Contract Summary and ensure it is widely communicated and regularly updated.
• Carefully analyze the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
• Ensuring elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated.
• Monitoring Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensuring timely issuance of contractual notices to customers/partners.
• Establishing and implementing project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
• In collaboration with Documentation Controller and/or Contract Administrator, ensuring a reliable filing and easy access of correspondence from and to customers/partners.
• Monitoring / managing correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Developing and producing any project specific processes and ways of working for contract/claim management.
• Developing a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitoring, recording, and notifying customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Monitoring customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
• Providing creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
• Reporting on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Providing training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
• Anticipating events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
• Working closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Providing at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Engineering degree or a degree in technical or in economical/business sciences
• Minimum of four years of Contract / Claim Management experience (preferred)
• English (mandatory)
• Romanian (mandatory)
• Expert in MS Office, with high level proficiency including Word, PowerPoint and Excel required.
• Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to understand project financials and impact of contract/claim management on project’s profitability.
• Ability to solve practical problems and deal with a variety of variables in situations.
• Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.
• Ability to manage conflicting priorities.
• Ability to be operationally effective and accountable.
• Ability to work transversally and collaboratively in a strong spirit of teamwork.
• Willingness and ability to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency