Project Coordinator and Front Office Specialist

at  INTERSTATE POWDER COATINGS INC

Interstate Powder Coatings is hiring a Project Coordinator and Front Office Specialist.
As a Project Coordinator and Front Desk Specialist, you will be the essential link between clients and the production team. Your role is pivotal in ensuring that clients feel welcomed, understood, and satisfied with the services provided. This role is essential for ensuring smooth operations and providing a positive experience for clients from their first point of contact.
This position allows you to:
Make a Difference: Your interactions with clients set the tone for their entire experience with the company. By providing excellent customer service and efficient coordination, you directly contribute to client satisfaction and the company’s reputation.
Develop Versatile Skills: This role offers a blend of administrative duties, client interaction, and coordination with the production team. You will gain valuable experience in communication, organization, and problem-solving, which are highly transferable skills.
Be Part of a Dynamic Environment: Working in a powder coating company means you will be part of a fast-paced and innovative industry. You will learn about the powder coating process and see firsthand how your efforts contribute to the successful completion of projects.
Grow Professionally: The position provides a platform for professional growth. You will have the chance to take on new challenges, work with diverse teams, and potentially advance within the company.
By joining the team, you become a crucial part of a company that values quality, client satisfaction, and continuous improvement. If you enjoy helping others, thrive in a dynamic environment, and are looking for a role that offers both personal and professional fulfillment, this position is an excellent fit for you.

Key Responsibilities:

• Client Interaction:
• Serve as the first point of contact for clients and visitors.
• Greet clients warmly and assist with initial inquiries related to powder coating services, in person, by phone and email.
• Gather detailed information from clients to understand their needs and requirements.
• Conduct comprehensive assessments of client’s projects and what they wish to have completed, including paperwork intake specific to powder coating process.
• Collect and document client information such as project specifications, materials, and timelines.
• Input information to our software to coordinate with the production team and ensure smooth workflow.
• Answer phone calls, respond to emails, and manage voicemails.
• Maintain accurate and thorough documentation in electronic records or other systems.
• Assist with general office tasks such as data entry and maintaining a neat work area.
• Schedule clients with appropriate services based on their project needs.
• Provide support to other team members and assist with special projects as needed.
• Ensure confidentiality and handle customer information with care.
• Communication Skills: Strong verbal and written communication skills.
• Organizational Skills: Excellent time management and organizational abilities.
• Interpersonal Skills: Ability to interact empathetically and professionally with clients.
• Technical Skills: Proficiency in using office software and familiarity with powder coating processes is a plus.
• Machinery: Ability to operate a forklift is also a bonus for loading customer products.
• Experience: Previous experience in a manufacturing or industrial setting is often preferred.
• Intake Process:
• Administrative Duties:
• Coordination and Support:

SKILLS AND QUALIFICATIONS:

Critical Qualities:

• Passion for helping others and understanding the importance of confidentiality.

• Ability to work in a fast-paced environment and handle multiple tasks efficiently.Professional demeanor and cooperative attitude towards clients and colleagues.

Experience: Experience in the following fields is preferred but not required.

• Interest in powder coating or fabrication (knowledge of metal materials)
• Technological background (Microsoft, Email, and ability to learn new software)
• Customer Relations
• Ability to operate a forklift

• Client Interaction:
• Serve as the first point of contact for clients and visitors.
• Greet clients warmly and assist with initial inquiries related to powder coating services, in person, by phone and email.
• Gather detailed information from clients to understand their needs and requirements.
• Conduct comprehensive assessments of client’s projects and what they wish to have completed, including paperwork intake specific to powder coating process.
• Collect and document client information such as project specifications, materials, and timelines.
• Input information to our software to coordinate with the production team and ensure smooth workflow.
• Answer phone calls, respond to emails, and manage voicemails.
• Maintain accurate and thorough documentation in electronic records or other systems.
• Assist with general office tasks such as data entry and maintaining a neat work area.
• Schedule clients with appropriate services based on their project needs.
• Provide support to other team members and assist with special projects as needed.
• Ensure confidentiality and handle customer information with care.
• Communication Skills: Strong verbal and written communication skills.
• Organizational Skills: Excellent time management and organizational abilities.
• Interpersonal Skills: Ability to interact empathetically and professionally with clients.
• Technical Skills: Proficiency in using office software and familiarity with powder coating processes is a plus.
• Machinery: Ability to operate a forklift is also a bonus for loading customer products.
• Experience: Previous experience in a manufacturing or industrial setting is often preferred.
• Intake Process:
• Administrative Duties:
• Coordination and Support