Project Coordinator

at  Apogee Corp

Maidstone
Job Summary
Winner of the Investors in Sales 2023 and Winner of the PrintIT Awards for Employee Experience 2021, Apogee Corporation provide Managed Workplace, Managed Print and Managed IT Services with Europe's Largest Multi-Brand solution. As an independent subsidiary of HP Inc, we have the advantage of being part of one of the world’s leading technology companies, with instant access to the latest innovation all supported by our market leading service operations.
We are committed to our sustainability objectives and are involved in frequent community and charity initiatives to support our vision. We are passionate about diversity, equity, and inclusion with a culture of originality.
Our culture allows you to innovate and develop your career with the support of an expanding corporate and progressive organisation. We are looking for inspiring and pioneering individuals, who want to make a difference in their careers as well as in the world around them. We are proud of all our employees, who are at the heart of what we do. If you become part of our journey, everything is possible, and the opportunities are endless.
About us
Full Time Role
Hybrid Working (3 days office, 2 days home)
Due to Apogee’s strategic growth, an exciting opportunity has emerged within our Apogee Global Services PMO team. We are seeking a skilled and organised Project Coordinator to assist Project Managers in effectively delivering projects to our high company standards. This role is ideal for a Coordinator eager to advance within the PMO.
The Project Coordinator will support Project Managers in ensuring the delivery of top-notch services across all revenue streams through precise and timely administrative activities. Responsibilities range from general project support functions to long-term, project-specific administrative duties spanning multiple work streams across Apogee, our in-country suppliers, and global clients.
This is a full-time position based in the office, offering flexibility in working arrangements. The Project Coordinator will primarily focus on planning and coordinating installations worldwide, collaborating closely with Project Managers and in-country suppliers to meet business-established SLAs.
Apogee prioritises employee development, providing opportunities for progression within the Project Management field. We support your journey with essential training for certifications such as Prince 2 and ITIL foundation.

Collaborating with project leads to establish project structures using standardised methodologies and maintaining them throughout.
Ensuring adherence to all project-related processes, processing internal systems data, and maintaining cost tracking reports.
Managing orders with in-country suppliers while aligning with customer installation requirements.
Coordinating smaller ad hoc projects as needed.
Facilitating approval processes for commercial agreements and service contracts with senior management before purchase orders are raised.
Compiling and distributing progress reports to update key internal and external stakeholders on deployment progress.
Coordinating resource allocation across different business functions.
Updating the service management system to accurately maintain asset management data.
Monitoring and updating RAID (Risks, Assumptions, Issues, Dependencies) actions to ensure timely completion.
Providing note-taking support during weekly project updates and other meetings as required.
Supporting the business projects team in achieving project targets through day-to-day duties.
Providing administrative support for individual projects as required.
Proactively managing personal development to enhance performance and career opportunities.
Addressing customer queries and resolving issues through direct communication.
About you
Proven experience in project coordination or administrative roles.
Demonstrable knowledge of MS Office systems.
Essential Microsoft Excel skills, with full training provided for applicants with basic knowledge.
Basic formatting capabilities, data validation, table/chart creation and editing, and conditional formatting.
Proficiency with formulas such as SUM, COUNT, COUNTIF, SUMIF, VLOOKUP, etc.
Comfortable working in a fast-paced environment, managing personal responsibilities, and influencing others.
Hands-on, level-headed, and pragmatic approach.
Excellent communication skills.
High attention to detail with a strong emphasis on accuracy.
Ability to prioritise workload and meet strict deadlines.
Capable of working as part of a team, taking direction, and collaborating effectively.
Flexible and adaptable.
Benefits
Flexible working options
33 days holiday including bank holidays
Holiday purchase scheme
Enhanced family friendly benefits (maternity, adoption, paternity and IVF)
2 paid days off per year for voluntary work to support our local communities
Pension scheme
Life assurance 4 x salary
Sponsorship for professional development and memberships
Employee Assistance Programme, including access to a virtual GP and financial wellbeing support
Mental health first aider support programme
Cycle2work scheme
Discounted Gym Membership
Eye care voucher scheme
Free flu vaccinations
Employee social events and recognition activities throughout the year
HP Employee discount programmes
Mobile phone discounts
We are a Disability Confident Committed Employer
Please take the time to look at our excellent Glassdoor and Trustpilot reviews We have been awarded “Customer Experience Foundation Membership” showing our commitment to excellent customer service.
Apogee Corporation is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We welcome all applicants and are open to considering flexible working option