Project Coordinator

at  Balfour Beatty

About the role
Balfour Beatty have a fantastic opportunity for a Project Coordinator to join the power T&D team
To Report to the Head of Operations and assists primarily with aiding the project
management lifecycle process within the Gated Business Lifecycle. Coordinates a
standard and consistent approach to the delivery of projects on time, to cost and
quality.
Supports improvements in project management processes, project reporting and set
up assistance during; initiation, planning, design, delivery, monitoring, commissioning
and handover/close out
The location for this role will be working from Westhill office and to support Scotland – more North East.

What you’ll be doing

• Attend periodic project reviews (PRM) and update the Digital Briefcase in

accordance with GBL

• Assists to maintain accurate project records (progress, daily diaries etc.)
• Prepare both internal/external reports and liaise with stakeholders.
• Assist and provide minutes for meetings as requested by the Project Manager
• Execute project management administrative tasks, prepare and manage project

management documents, such as the project plan, SHESQ documentation,

schedule or scope statement, as directed by the project manager.

• Support the Project Manager with administration of contract management

software to raise and track contractual correspondence such as Early Warning

Notifications and Compensation Events.

• Support the H&S Management portal close out of Site Management Tour and

Safety Observation actions.

• Support Accident/Incident Investigations reporting via the Project Manager

Resources & Development

• Help to develop, implement and update resource allocation plans (OBS) and

raise appropriate requests on behalf of the project manger.

• Support the request for training for project team members.
• Support the oversight of training and competency renewals.
• Assist the Project Manager to lead risk/opportunity reviews.
• Follow up on actions from IRIS with owners.
• Log and escalate any issues that cannot be resolved at delegated level of

authority

• Assist management of subcontractors, including monitoring of contractor

attendance and progress, providing direct instruction and support as necessary,

such that contractual arrangements are achieved.

• Ensure assurance activities (audits) are undertaken and follow up on

appropriate action on findings

• Advocate consistency and reliability of digital data to support successful

project delivery – data driven decisions
Who we’re looking for

THE FOLLOWING QUALITIES/EXPERIENCE ARE ESSENTIAL:

• Previous experience in a similar role is essential
• Experience in project management lifecycle process
• Proficient in commercial/project management communications
• Able to communicate effectively both verbal and written with all levels of the organisation
• Good interpersonal skills that enable working relationships to be developed at
  all levels across the business and be able to negotiate and influence

Able to undertake work in high pressure situations with a flexible attitude

• A record of a solutions-based approach to problem solving

THE FOLLOWING QUALITIES/EXPERIENCE ARE DESIRABLE:

• Experience of working on a variety of project types
• Proficient on O365
• Holds a current driving license

THE ROLE HOLDER IS LIKELY TO HAVE ONE OR MORE OF THE FOLLOWING:

• Holds or working towards a formal further education qualification in business
  or project management/construction or experience equivalent.
  Why work for us
  Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
  About us
  Our skilled and dedicated teams deliver a range of proactive and reactive services which support a reliable and safe supply of power flowing to millions of homes and businesses around the world. Our contracts range from 50,000 schemes to 100 million plus major projects.
  Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions. With experience and expertise across the full spectrum of the electricity grid our teams have capability across overhead lines, cable tunnels, distribution networks and substations. From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support clients in the development of some of the world’s most ambitious power transmission and distribution projects.
  At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone
  To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.
  As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
  Further information on Disability Confident can be found at: https://disabilityconfident.campaign.gov.uk/
  Job Reference: BBUK1077

What you’ll be doing

• Attend periodic project reviews (PRM) and update the Digital Briefcase i