Project Coordinator

at  BIOPHARMA SERVICES INC

Position Summary:
To assist Project Managers with various tasks in organizing ongoing projects and potential opportunities. These tasks involve, but are not limited to project plans, schedules, budgets and expenditures, organizing and participating in stakeholder meetings, coordinating study monitor visits and ensuring that project deliverables are generated with quality, on time and with-in scope from inception to completion.
Note: this is primarily a remote position. There will be some onsite presence required from time to time. Notice will be provided for onsite days.

Duties and Responsibilities:

• Generating, maintaining and monitoring various project plans, project schedules, budgets and expenditures, and confidentiality agreements.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Preparing necessary presentation materials for meetings and providing administrative support as needed.
• Facilitate meetings where appropriate, generating agendas and distribute minutes to all project team members.
• Documenting and following up on important actions and decisions from meetings.
• Coordinate and host study monitor visits.
• Maintain a good understanding of regulatory guidelines (TPD, FDA, EMA, MHRA, ICH, TGA, ANVISA, NMPA) and understanding of basic pharmacokinetics and statistics.
• Assist in the preparation and maintenance of all departmental reports and all tracking databases; ensure that they are updated accurately and issued in a timeline fashion (includes proposals and contract templates, weekly tracking reports, financial reports etc.)
• Assist finance department in developing transfer of pertinent financial information.
• If required, assist in promotion of BPSI at industry meetings and trade shows.
• Administrative functions, as required by the position, will include, but will not be limited to data entry, filing, archiving, Business Development support, and assisting with Business Development and Marketing related activities as directed by the Vice President of Business Development or Executive Director of Client Services.

Qualifications:

• Bachelor of Science (B.Sc.) degree or equivalent
• Relevant background in the healthcare and/or pharmaceutical industry
• Familiarity with the management of Phase I/BE clinical trials
• Demonstrated experience dealing with a wide variety of project stakeholders at all levels in and across various organizational departments
• Excellent interpersonal, communication and presentation skills
• Strong organization, prioritization and problem solving skills
• Ability to manage and handle several projects simultaneously
• Highly proficient in MS Office Suite (Word, Excel, PowerPoint, MS Project)

• Generating, maintaining and monitoring various project plans, project schedules, budgets and expenditures, and confidentiality agreements.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Preparing necessary presentation materials for meetings and providing administrative support as needed.
• Facilitate meetings where appropriate, generating agendas and distribute minutes to all project team members.
• Documenting and following up on important actions and decisions from meetings.
• Coordinate and host study monitor visits.
• Maintain a good understanding of regulatory guidelines (TPD, FDA, EMA, MHRA, ICH, TGA, ANVISA, NMPA) and understanding of basic pharmacokinetics and statistics.
• Assist in the preparation and maintenance of all departmental reports and all tracking databases; ensure that they are updated accurately and issued in a timeline fashion (includes proposals and contract templates, weekly tracking reports, financial reports etc.)
• Assist finance department in developing transfer of pertinent financial information.
• If required, assist in promotion of BPSI at industry meetings and trade shows.
• Administrative functions, as required by the position, will include, but will not be limited to data entry, filing, archiving, Business Development support, and assisting with Business Development and Marketing related activities as directed by the Vice President of Business Development or Executive Director of Client Services