Project Coordinator

at  Bray Leino Events

£COMPETITIVE SALARY + BENEFITS

If you’re looking for a foot in the door to the world of live events project management, this is it. Or, if you’re already a dab-hand at organisation and administration and looking for a new challenge, read on…

THE ROLE

The Events Project Co-ordinator is a crucial administrative cog in our project team. This is a varied and interesting role that touches almost every aspect of what we do. Keeping us organised and in business, on budget, and on deadline.
You’ll be creating and monitoring schedules, ensuring files are in order, managing purchase orders and invoicing. Working closely with our Project Managers, you’ll make sure they’re prepped for client meetings, and ensure those meetings are properly documented.
There’ll be plenty of communication with suppliers, designers, show organisers – in the UK and around the world - checking requirements, confirming deadlines, finding suppliers, sourcing hotels, travel arrangements, and materials.
And there’ll be opportunities to develop your project management skills on smaller client projects and internal projects.
One thing’s for certain, it won’t be boring.

KEY RESPONSIBILITIES

• Work with and effectively support the project management team on pre-, live- and post-event management, including:
• Working with suppliers, booking services, ordering items, confirming deadlines and delivery details.
• Liaising with third parties to manage event logistics – accommodation, travel, deliveries etc.
• Finance support - monitoring payment schedules, issuing POs and raising invoices.
• Monitor inbound calls and emails, responding within agreed SLAs.
• Attend meetings and produce contact reports.
• Support on-site event delivery – UK and overseas. Sometimes working weekends and evenings as required.
• Actively contribute to internal meetings and discussions